Section one: Contracting authority
one.1) Name and addresses
Essex Cares Limited
Seax House
Chelmsford
CM11QH
Contact
Karen Tucciarone
karen.tucciarone2@essexcares.org
Telephone
+44 7596561275
Country
United Kingdom
Region code
UKH36 - Heart of Essex
Companies House
08884360
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Cleaning Services inc. Consumables
Reference number
0071
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The supplier will be responsible for the scheduled cleaning including daily, weekly, monthly, and periodic deep cleaning across Essex Cares Limited sites.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £850,643.09
two.2) Description
two.2.2) Additional CPV code(s)
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Services provision across x18 sites in Essex and West Susses
two.2.4) Description of the procurement
The Supplier has BICSc Membership and offer accredited training to staff and will work to the cleaning rates of productivity and standards specifications as set out by BICSc using a full colour coding system whilst using suitable cleaning products which are as environmentally friendly as possible whilst still being completely effective.
The Supplier will be responsible for the scheduled cleaning including daily, weekly, monthly, and periodic deep cleaning. The Supplier is to provide a cleaning information pack to each site providing details of the cleaning tasks and schedules for the year ahead; this pack is to include: a copy of the cleaning standards, escalation information, Risk Assessments, and Method Statements.
The cleaning schedule will also need to include agreed periodic cleans such as scheduled annual carpet cleans and annual kitchen deep cleans including ductwork if required. There will also be a requirement to be able to provide ad-hoc reactive cleaning services outside of the agreed usual cleaning times if required - costs per type of requirement to be provided by Supplier. Ad-hoc reactive cleaning will also include specialist cleans which could be required due to any COVID-19 cases at the buildings - costs per visits either based on size of area to be cleaned or by hourly rate need to be provided by the Supplier.
All cleaning staff will be expected to be suitably trained and competent to be able to fulfil all requirements of the role and to the agreed standards, the Supplier will provide all necessary training to staff with updates and records provided to ECL. The Supplier is to provide all equipment, tools, and accessories necessary to provide the service.
All cleaning staff and any visiting staff also will have to adhere to all rules set by ECL whilst onsite, any non-adherence to these rules will result in the person(s) being declined entry or being asked to leave site.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 50
Quality criterion - Name: Socal Value / Weighting: 10
Price - Weighting: 40
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
FTS Notice 2025/S 000-005798 published on 19th February 2025 but unable to link within award notice.
Procurement 'open' procedure carried out under PCR2015 Regulations.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Title
Provision of cleaning services inc. consumables
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 July 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Town and Country Cleaners Limited
St.Andrews House, Station Road East
Canterbury
CT1 2BJ
david.goddard@townandcountrycleaners.co.uk
Telephone
+44 1227453878
Country
United Kingdom
NUTS code
- UKJ4 - Kent
Companies House
2482612
Internet address
www.townandcountrycleaners.co.uk
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,000,000
Total value of the contract/lot: £850,643.09
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice