Section one: Contracting authority
one.1) Name and addresses
HCUC - Uxbridge College and Harrow College
Park Road
Uxbridge
UB8 1NQ
Telephone
+44 2089096000
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Harrow, Richmond & Uxbridge College HR, Payroll and Learning Management System Tender
Reference number
CA14502 -
two.1.2) Main CPV code
- 48450000 - Time accounting or human resources software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Harrow, Richmond & Uxbridge College HR, Payroll and Learning Management System Tender, contract split into 3 Lots, suppliers can tender for 1, 2 or 3 of the Lots.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £227,470
two.2) Description
two.2.1) Title
Lot 1 Payroll System
Lot No
1
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
two.2.3) Place of performance
NUTS codes
- UKI3 - Inner London – West
- UKI - London
- UKI4 - Inner London – East
- UKI6 - Outer London – South
- UKI7 - Outer London – West and North West
- UKI5 - Outer London – East and North East
Main site or place of performance
London
two.2.4) Description of the procurement
Lot 1 Payroll System
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70.00%
Price - Weighting: 30.00%
two.2.11) Information about options
Options: Yes
Description of options
86 month(s) from the commencement date, with 62 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 HR Management System
Lot No
2
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
two.2.3) Place of performance
NUTS codes
- UKI3 - Inner London – West
- UKI4 - Inner London – East
- UKI6 - Outer London – South
- UKI - London
- UKI5 - Outer London – East and North East
- UKI7 - Outer London – West and North West
Main site or place of performance
London
two.2.4) Description of the procurement
Lot 2 HR System
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70.00%
Price - Weighting: 30.00%
two.2.11) Information about options
Options: Yes
Description of options
86 month(s) from the commencement date, with 62 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 Learning Management System
Lot No
3
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
two.2.3) Place of performance
NUTS codes
- UKI5 - Outer London – East and North East
- UKI3 - Inner London – West
- UKI - London
- UKI7 - Outer London – West and North West
- UKI4 - Inner London – East
- UKI6 - Outer London – South
Main site or place of performance
London
two.2.4) Description of the procurement
Lot 3 Learning Management System
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70.00%
Price - Weighting: 30.00%
two.2.11) Information about options
Options: Yes
Description of options
86 month(s) from the commencement date, with 62 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-024642
Section five. Award of contract
Contract No
CA14502
Lot No
1
Title
Lot 1 Payroll System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 December 2024
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica Education
Resource House, 169 High St
Hertfordshire
WD3 1AY
Telephone
+44 7711376345
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://www.civica.co.uk/education
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £93,410
Section five. Award of contract
Contract No
CA14502
Lot No
2
Title
Lot 2 HR Management System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 December 2024
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica Education
Resource House, 169 High St
Hertfordshire
WD3 1AY
Telephone
+44 7711376345
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://www.civica.co.uk/education
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £93,410
Section five. Award of contract
Contract No
CA14502
Lot No
3
Title
Lot 3 Learning Management System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 December 2024
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica Education
Resource House, 169 High St
Hertfordshire
WD3 1AY
Telephone
+44 7711376345
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://www.civica.co.uk/education
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £40,650
Section six. Complementary information
six.3) Additional information
Section II.3) – dates refer to the initial contract period and do not include the options of any extensions.
Section IV.3.5) – any dates shown are an estimate.
In the first instance, candidates should register with www.multiquote.com and express an interest in the contract, full details of the contract will be available.
The Contracting Authority shall not be under any obligation to accept any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers.
The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.
six.4) Procedures for review
six.4.1) Review body
Tenet Education
Procurement House, Unit 23 Leslie Hough Way
Salford, Manchester
M6 6AJ
raymond.wiffen@tenetservices.com
Telephone
+44 7904236997
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).