Section one: Contracting authority
one.1) Name and addresses
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
Andrewkerr@north-ayrshire.gov.uk
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.north-ayrshire.gov.uk
Buyer's address
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Security Systems & CCTV Maintenance & Repairs
Reference number
NAC-5152
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
North Ayrshire Council requires a replacement contract(s) for the maintenance, monitoring & repair of security systems and the planned inspection, servicing, testing and certification of CCTV systems in various NAC properties including schools, libraries, sheltered housing etc.
The contract term(s) will be for 3 years with an option to extend up to 24 months utilising the SBCC model form contract for the Measured Term Contract (MTC/Scot) 2019 terms and conditions of contract.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,550,750
two.2) Description
two.2.1) Title
Lot 1 - Security in Non-Domestic Properties
Lot No
1
two.2.2) Additional CPV code(s)
- 31625000 - Burglar and fire alarms
- 31625300 - Burglar-alarm systems
- 31518200 - Emergency lighting equipment
- 31625100 - Fire-detection systems
- 79711000 - Alarm-monitoring services
- 35121700 - Alarm systems
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
Security Systems in Non-Domestic Properties – Planned inspection, servicing, Testing and Certification of fire alarms and emergency lighting, intruder alarms, controlled access, disabled refuge, nurse call and panic alarms.
Monitoring of alarm systems via an approved ARC
Reactive and emergency repairs
Defect reporting and costing
Replacement of defective equipment
Guidance on statutory compliance
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
NAC will award the contract for 1,127,000.00 GBP based on the estimated quantities evaluated but will reserve the right to spend up to 1,225,000.00 GBP This will be detailed in both the award letter and Contract Notice.
two.2) Description
two.2.1) Title
Lot 2 - CCTV in Non-Domestic Properties
Lot No
2
two.2.2) Additional CPV code(s)
- 35120000 - Surveillance and security systems and devices
- 35121000 - Security equipment
- 35125000 - Surveillance system
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
Lot 2 – CCTV in Non-Domestic Properties
Planned inspection, servicing, Testing and Certification of CCTV systems
Reactive and emergency repairs
Defect reporting and costing
Replacement of defective equipment
Guidance on statutory compliance
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
NAC will award the contract for 232,500.00 GBP based on the estimated quantities evaluated but will reserve the right to spend up to 300,000.00 GBP This will be detailed in both the award letter and Contract Notice.
two.2) Description
two.2.1) Title
Lot 3 – Fire Alarms & Emergency Lighting, Door Access and disabled refuge within SHU’s & Supported Living Units
Lot No
3
two.2.2) Additional CPV code(s)
- 31625000 - Burglar and fire alarms
- 31518200 - Emergency lighting equipment
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
Fire Alarms & Emergency Lighting, Door Access and disabled refuge within SHU’s & Supported Living Units
Planned inspection, servicing, Testing and Certification of fire alarms and emergency lighting and access control systems
Monitoring of alarm systems via an approved ARC
Reactive and emergency repairs
Defect reporting and costing
Replacement of defective equipment
Guidance on statutory compliance
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
NAC will award the contract for 191,250.00 GBP based on the estimated quantities evaluated but will reserve the right to spend up to 225,000.00 GBP This will be detailed in both the award letter and Contract Notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-012702
Section five. Award of contract
Lot No
2
Title
Lot 2 - CCTV in Non-Domestic Properties
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 December 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
King Communications and Security Ltd
Unit G, Dundyvan Enterprise Park, 10 Dundyvan Way
Coatbridge
ML5 4FR
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £232,500
Section five. Award of contract
Lot No
3
Title
Lot 3 – Fire Alarms & Emergency Lighting, Door Access and disabled refuge within SHU’s & Supported Living Units
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 December 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
King Communications and Security Ltd
Unit G, Dundyvan Enterprise Park, 10 Dundyvan Way
Coatbridge
ML5 4FR
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £191,250
Section five. Award of contract
Lot No
1
Title
Lot 1 - Security in Non-Domestic Properties
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 December 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Chubb Fire & Security Ltd (Quick Quotes)
Shadsworth Road
Blackburn
BB1 2PR
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,127,000
Section six. Complementary information
six.3) Additional information
Quality Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1.
Health and Safety Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1.
Environmental Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2.
Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Bidders bidders must have NSI Gold Accreditation for Lots 1 & 3 and NSI Silver Accreditation for Lot 2.
Bidders must confirm all operational and supervisory staff that will be directly assigned to the contract have certified asbestos training as detailed in Regulation 10 of the Control of Asbestos Regulations 2012. Please upload the certification in the general attachments area of the technical envelope. Failure to provide the relevant evidence of Asbestos Awareness training will lead to exclusion from the tender process.
(SC Ref:785819)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom