Section one: Contracting authority
one.1) Name and addresses
City St George's, University of London
Northampton Square
London
EC1V 0HB
Contact
David Burrows
Telephone
+44 2070408003
Country
United Kingdom
Region code
UKI4 - Inner London – East
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Higher Education
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Graduation venue
Reference number
25/0007
two.1.2) Main CPV code
- 80300000 - Higher education services
two.1.3) Type of contract
Services
two.1.4) Short description
City St George's University of London is inviting potential providers of Graduation Venue to participate in a tender process.
We are looking to appoint a supplier to provide us with a graduation venue for a minimum of 5 years with an option to extend to 10 years.
City St George's, University of London has six schools: Bayes Business School, School of Communication & Creativity, School of Politics and Global Affairs, School of Health Sciences, School of Science & Technology, and City Law School.
Our graduation ceremonies take place in Winter (January) and Summer (July), and since the merge of City, UoL and St George's, UoL, we expect to hold approximately 8 ceremonies in January (approx. 4 days, 2 ceremonies per day), and 11/12 ceremonies in July (approx. 5.5 days). Each ceremony will cater for approx. 350-400 graduands and 1000 – 1400 guests (total 1800 max per ceremony)
two.1.5) Estimated total value
Value excluding VAT: £2,612,500
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI4 - Inner London – East
Main site or place of performance
Inner London – East
two.2.4) Description of the procurement
This is an open tender for hire of Graduation venue and related services. The awarded contract will be for 5 years with an option to extend for other 5 years at the discretion of the University. The graduation days are usually around 9.5 days. Approximately £55,000 per day.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,612,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option for Renewal for 5 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-000000
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 February 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
4 February 2025
Local time
12:00pm
Place
Delta online
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=909597421
GO Reference: GO-20241212-PRO-28869362
six.4) Procedures for review
six.4.1) Review body
City St George's University of London
Northampton Square
London
EC1V 4PD
Telephone
+44 02070408003
Country
United Kingdom