Section one: Contracting authority
one.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
squalters-jones@carmarthenshire.gov.uk
Telephone
+44 1267234567
Country
United Kingdom
NUTS code
UKL14 - South West Wales
Internet address(es)
Main address
https://www.carmarthenshire.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Security Services at Pentre Awel, Llanelli
Reference number
itt_113218
two.1.2) Main CPV code
- 75241000 - Public security services
two.1.3) Type of contract
Services
two.1.4) Short description
Night guarding security services for the site, to patrol the site, monitoring the building's interior and exterior periphery.
Two security guards required to provide manned security services on site at Pentre Awel, Zone 1, Llanelli, Carmarthenshire.
two.1.5) Estimated total value
Value excluding VAT: £195,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79713000 - Guard services
- 79715000 - Patrol services
two.2.3) Place of performance
NUTS codes
- UKL14 - South West Wales
Main site or place of performance
Llanelli, Carmarthenshire
two.2.4) Description of the procurement
Pentre Awel is a multi-phase regeneration scheme in Llanelli, Carmarthenshire that will provide landmark infrastructure to improve health and wellbeing, offer education and training, undertake research and development and support businesses within life sciences and associated
sectors, and provide assisted living accommodation.
The first phase – Zone 1 – comprises a unique 20,000m2 building (branded as Canolfan) which is being constructed by Bouygues UK.
Canolfan will bring together a broad range of functions, organisations and service providers, including:
- Actif, the Council’s in-house leisure provider, will operate a brand-new leisure centre, offering 25m x 8 lane swimming pool,
hydrotherapy pool and learner pools, gym, sports hall and multi-purpose studios for dance, spin and other wellbeing activities
- Further and Higher Education institutions will be providing learning opportunities across health, social care and related subjects based on
the principle of ‘teach and treat’. This will include Swansea University
- Key community healthcare services will be delivered within a range of consultation, assessment and treatment rooms
- Facilities for research
- Office space for businesses and organisations within life sciences, health, wellbeing and social care
Canolfan will be owned, operated and maintained by Carmarthenshire County Council who will have a dedicated facilities management
team based onsite during opening hours.
Zone 1 also includes primary infrastructure, namely access road, car park, bus shelter, a 1.38km walk/cycleway as well as extensive landscaped public spaces.
Pentre Awel will create over 1,800 jobs across all four Zones, provide training and apprenticeship opportunities and support and encourage people to lead active and healthy lives. The development will boost the local economy by 467 million over the next 15 years.
Nightguarding security services are required for the site, to patrol the site, monitoring the building's interior and exterior periphery. Two security guards required to provide manned security services on site at Pentre Awel, Zone 1, Llanelli, Carmarthenshire. Night shifts required from 23:00 - 06:00, with cover required over bank holidays and occasional day shifts depending on operational requirements.
The Council reserves the right to modify the contract to include additional security services within the original scope at other locations within Carmarthenshire as detailed in the tender documentation.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
12 months following initial one year contract (2026) plus an additional 12 months (2027) based on satisfactory performance and available funding.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council reserves the right to modify the contract to include additional security services within the original scope at other locations within Carmarthenshire as detailed in the tender documentation.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
BUSINESS WALES TENDER SUPPORT - Business Wales can provide tendering support for this opportunity, including advice and guidance on accessing the e-tender and submitting a bid. Please contact Business Wales on 01656 868500 or by email at: trading@businesswales.org
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated within tender documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Professional service in alignment with BS7499:2023 required at all times. As stated within service specification
three.2.2) Contract performance conditions
As stated within tender documentation
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 January 2025
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
24 January 2025
Local time
12:00pm
Place
https://etenderwales.bravosolution.co.uk/home.html
Information about authorised persons and opening procedure
As stated within tender documentation
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2028 (if extensions agreed)
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_57327
As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities: ITT Code: itt_113218.
Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.
Suppliers Instructions How to express interest in this Tender:
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the "Suppliers register here" link
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Agree to the terms and conditions and click "continue"
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button at the top of the screen
- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the ''''Buyer Attachments" on the left hand side of the screen
3. Responding to the tender
- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)
- You can now use the Messages function on to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850/ Fax: 020 7080 0480
Tenders or Requests to Participate must be sent to:
Official name:
www.etenderwales.bravosolution.co.uk
Postal Address:
Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk , all information may be downloaded and returned though this channel.
(WA Ref:138656)
The buyer considers that this contract is suitable for consortia bidding.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146689
(WA Ref:146689)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom