Section one: Contracting authority
one.1) Name and addresses
Tower Hamlets
New Town Hall, 160 Whitechapel Road London
London
E1 1BJ
Contact
Mr Simon Waller
simon.waller@towerhamlets.gov.uk
Telephone
+44 2073644013
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
http://www.towerhamlets.gov.uk
Buyer's address
http://www.towerhamlets.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HAR5969: Estate Management Services
Reference number
DN756506
two.1.2) Main CPV code
- 70000000 - Real estate services
two.1.3) Type of contract
Services
two.1.4) Short description
The main objective of this procurement exercise is to appoint an accredited and qualified Chartered Surveying firm to provide estate management professional services support to the Council’s Asset Management team. The service requirements are broken down as follows.
Lot 1 - General Estate Management Activities (Estimated Value - £790,000)
This lot will primarily focus on lease renewals and rent reviews including the option to procure other services including;
• Agency and lease management
• Surveying and strategic advice
• Estate, asset and property management
• Rent reviews lease breaks & lease expiries
• Lease renewals & lease regear
• Lease consents
• Lease surrender & regrant
• Dilapidations
• Wayleaves & easements
• Licences for alteration and landlords consent
Currently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions.
Lot 2 – Estate Management Activities relating to Ben Jonson Road and shops at Mile End
(Estimated Value - £100,000)
• General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases. The Council will retain the right to request support with the lettings of property where required.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £900,000
two.2) Description
two.2.1) Title
HAR5969 Lot 1: General Estate Management Activities
Lot No
1
two.2.2) Additional CPV code(s)
- 70000000 - Real estate services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
This lot will primarily focus on lease renewals and rent reviews including the option to procure other services including;
• Agency and lease management
• Surveying and strategic advice
• Estate, asset and property management
• Rent reviews lease breaks & lease expiries
• Lease renewals & lease regear
• Lease consents
• Lease surrender & regrant
• Dilapidations
• Wayleaves & easements
• Licences for alteration and landlords consent
Currently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions.
two.2.5) Award criteria
Cost criterion - Name: price is not the only criterion / Weighting: 0
two.2.11) Information about options
Options: Yes
Description of options
Proposed Contract Start date: 01 June 2025
Proposed Contract Initial End date: 31st May 2028
End date including extensions: 31 May 2029
The contract will be for 4 years in total, 3 yrs +1yr.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End
Lot No
2
two.2.2) Additional CPV code(s)
- 70000000 - Real estate services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases. The Council will retain the right to request support with the lettings of property where required.
The Estate Management Activities for Ben Jonson Road & shops at Mile End are currently undertaken by Carter Jonas under an RFQ arrangement. Asset Management have taken the opportunity to bring this activity under the main contract to reduce contract administration.
two.2.5) Award criteria
Cost criterion - Name: price is not the only criterion / Weighting: 0
two.2.11) Information about options
Options: Yes
Description of options
Proposed Contract Start date: 01 June 2025
Proposed Contract Initial End date: 31st May 2028
End date including extensions: 31 May 2029
The contract will be for 4 years in total, 3 yrs +1yr.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-041233
Section five. Award of contract
Contract No
HAR5969
Lot No
1
Title
HAR5969 Lot 1: General Estate Management Activities
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 June 2025
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Specialist Property Advisers UK LLP t/a Boddy and Edwards
Club Chambers Museum Street
York
YO1 7DN
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £790,000
Section five. Award of contract
Contract No
HAR5969
Lot No
2
Title
HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 June 2025
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Graham and Sibbald LLP
72-75 Marylebone High Street
London
W1U 5JW
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £100,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom