Section one: Contracting authority
one.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
Telephone
+44 1792637242
Country
United Kingdom
NUTS code
UKL18 - Swansea
Internet address(es)
Main address
http://www.swansea.gov.uk/dobusiness
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Software solution for kitchen management across 94 sites
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Swansea Council Education Catering department has recently moved to using lap top devices in their kitchens. Whilst this allows staff to access central information the main objective is to make the service paperless. All kitchen functions need to be digitalised allowing central access to all information with the ability to formulate easy look reports to aid operations
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48219300 - Administration software package
two.2.3) Place of performance
NUTS codes
- UKL18 - Swansea
Main site or place of performance
Civic Centre, Swansea, Wales, UK.
two.2.4) Description of the procurement
Swansea Council is looking to procure software to meet all operational needs within their kitchens to improve efficiency and remove use of paper. The Department need this software to be compatible to work on a lap top device with an iCloud solution as a preference.
This solution would essentially be a kitchen management software with the ability for cooks to order supplies, use costing information, enter daily information that must be recorded as per HACCP requirements, ability to record timesheets and collate information etc within easy look reports available centrally.
Interested parties are invited to initially submit a response to Alison Cosker, at alison.cosker@swansea.gov.uk no later than the 17th January 2025. Please provide:
1.Name of your organisation and brief description of its background and experience
2.Would you be interested in tendering for the services described above? If so:
Please provide details of your solution together with licencing information.
3.Any other comments/suggestions
two.3) Estimated date of publication of contract notice
3 March 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Responses to this Prior Information Notice are understood by all parties to be purely informal and will not form part of any subsequent
procurement process.
Not responding to this Prior Information Notice shall not prevent any economic operator from participating in any future procurement
process.
The publication of this Prior Information Notice does not signify the beginning of any formal procurement process and does not constitute
a commitment by the Council to undertake any future procurement process.
The Council may withdraw or amend any information contained in this Prior Information Notice at any time and without notice
(WA Ref:146693)