Section one: Contracting authority
one.1) Name and addresses
St Leger Homes of Doncaster
Civic Office, Waterdale
Doncaster
DN1 3BU
Contact
Linda Lomas
Telephone
+44 1302735983
Country
United Kingdom
Region code
UKE31 - Barnsley, Doncaster and Rotherham
National registration number
05564649
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104514
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88378&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88378&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SLHD Employee Benefits
Reference number
93943
two.1.2) Main CPV code
- 75310000 - Benefit services
two.1.3) Type of contract
Services
two.1.4) Short description
St Leger Homes of Doncaster (SLHD) is seeking to appoint suitably qualified Suppliers(s) to deliver a competitive range of flexible benefits to employees. This contract is being broken into lots:
• Lot 1 – Employee Healthcare Plan
• Lot 2 – Employee Cycle Hire
• Lot 3 – Employee Benefits Platform
An organisation can bid for one or all lots. Suppliers can win one or all lots.
It is anticipated that the contract will commence on 1st April 2025 for lots 1 & 3 and 9th April 2025 for lot 2 and run for an initial period of 3 years. There is an option to extend the contract on no more than 2 (two) occasions for up to 12 (twelve) months on each occasion (3+1+1) at the sole discretion of St Leger Homes of Doncaster.
two.1.5) Estimated total value
Value excluding VAT: £337,757
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
• Lot 1 – Employee Healthcare Plan
• Lot 2 – Employee Cycle Hire
• Lot 3 – Employee Benefits Platform
two.2) Description
two.2.1) Title
Lot 2 - Employee Cycle Hire
Lot No
2
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
- 34400000 - Motorcycles, bicycles and sidecars
- 34430000 - Bicycles
- 98300000 - Miscellaneous services
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
two.2.4) Description of the procurement
St Leger Homes of Doncaster (SLHD) is seeking a provider to promote, manage and administer a Cycle Hire and Accessories salary sacrifice scheme which will be accessible to employees of SLHD aged 18 or over.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £55,757
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial period is 3 years with an option to extend the contract on no more than 2 (two) occasions for up to 12 (twelve) months on each occasion (3+1+1) at the sole discretion of St Leger Homes of Doncaster.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1 - Employee Healthcare Plan
Lot No
1
two.2.2) Additional CPV code(s)
- 66512200 - Health insurance services
- 85100000 - Health services
- 85140000 - Miscellaneous health services
- 98300000 - Miscellaneous services
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
two.2.4) Description of the procurement
St Leger Homes of Doncaster (SLHD) require a healthcare provider (referred to in the tender documents as ‘the Supplier’) to provide a healthcare plan for its employees. The current healthcare plan Contract is due to expire on 31st March 2025. St Leger Homes would like to continue to offer staff access to a Healthcare plan, which is designed to help employees pay for their day to day healthcare and access to other benefits such as counselling and physiotherapy.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £282,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial period is 3 years with an option to extend the contract on no more than 2 (two) occasions for up to 12 (twelve) months on each occasion (3+1+1) at the sole discretion of St Leger Homes of Doncaster.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Employee Benefits Platform (1)
Lot No
3
two.2.2) Additional CPV code(s)
- 66512200 - Health insurance services
- 85100000 - Health services
- 85140000 - Miscellaneous health services
- 98300000 - Miscellaneous services
- 72000000 - IT services: consulting, software development, Internet and support
- 72200000 - Software programming and consultancy services
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
two.2.4) Description of the procurement
St Leger Homes of Doncaster (SLHD) is seeking a provider to implement, manage and promote an Employee Benefits Platform that will provide discount offerings and a reward and recognition element that will contribute to employee satisfaction, increase performance and productivity as well as employee retention.
The platform to encompass:
• Employee Discounts scheme
• Reward and Recognition functionality
• Salary Sacrifice offerings (excluding employee cycle hire)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial period is 3 years with an option to extend the contract on no more than 2 (two) occasions for up to 12 (twelve) months on each occasion (3+1+1) at the sole discretion of St Leger Homes of Doncaster (SLHD).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
20 January 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
St Leger Homes of Doncaster
Civic Office, Waterdale
Doncaster
DN1 3BU
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Council will incorporate a minimum of 10 calendar day stand still period at the point when the information on the award of the contract is communicated to tenderers. If an a appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI20105/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, Northern Ireland).