Scope
Description
Contract for a Payroll and HR System.
Contract 1. Payroll and HR System
Supplier
Contract value
- £356,361 including VAT
Above the relevant threshold
Earliest date the contract will be signed
30 October 2025
Contract dates (estimated)
- 31 October 2025 to 31 October 2030
- 5 years, 1 day
Main procurement category
Goods
CPV classifications
- 48450000 - Time accounting or human resources software package
Contract locations
- UKJ4 - Kent
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Additional or repeat goods, services or works - extension or partial replacement
As the council undergoes Local Government reorganisation over the coming years, maintaining continuity and stability in critical services such as payroll is essential. To ensure the continued effectiveness of the current payroll service and avoid these challenges, agreement is sought to extend the existing relationship with MHR and enter into a new five-year contract term.
Consideration also needs to be given to the development time and cost that has gone into the system which has enabled the councils to automate a significant number of processes; this would be lost if there was a move to a new system. Furthermore, the ongoing Local Government Reorganisation changes may necessitate regular access to system-generated reports and data. If the new HR/payroll system does not match the capability of the current system in terms of accuracy and reporting functionality, it could hinder the ability to manage these changes effectively.
The option to renew the contract with MHR for a further five years enables the Council to gain certainty about its costs going forward and ensures a robust contractual position for future developments in terms of reorganisation.
Supplier
MHR INTERNATIONAL UK LIMITED
- Companies House: 01852206
- Public Procurement Organisation Number: PLVH-3271-VZNN
MHR Campus, Mere Way
Nottingham
NG11 6JS
United Kingdom
Email: bidteam@mhrglobal.com
Website: https://mhrglobal.com/uk/en
Region: UKF16 - South Nottinghamshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Payroll and HR System
Contracting authority
Maidstone Borough Council
- Public Procurement Organisation Number: PGRT-5366-CGWY
Maidstone House, King Street
Maidstone
ME15 6JQ
United Kingdom
Region: UKJ45 - Mid Kent
Organisation type: Public authority - sub-central government