- Scope of the procurement
- Lot 1. Smoke Control Systems (Automatic Opening Vents "AOVs") - Review/Installation/Replacement (Midlands Region)
- Lot 2. Smoke Control Systems (Automatic Opening Vents "AOVs") - Review/Installation/Replacement (East Region)
- Lot 3. Smoke Control Systems (Automatic Opening Vents "AOVs") - Review/Installation/Replacement (South Region)
Section one: Contracting authority
one.1) Name and addresses
Orbit Group Limited
Garden Court, Harry Weston Road, Binley Business Park
Coventry
CV3 2SU
Contact
Ms Alison Barker
Country
United Kingdom
Region code
UKF - East Midlands (England)
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Smoke Control Systems (Automatic Opening Vents "AOVs") - Review/Installation/Replacement
Reference number
DN738349
two.1.2) Main CPV code
- 45300000 - Building installation work
two.1.3) Type of contract
Works
two.1.4) Short description
The scope of the proposed procurement relates to Smoke Control Systems – Automatic Opening Vents (AOVs) and the Review, Installation and Replacement of such systems.
Specific work elements are to be broken down into 4 phases:
• Initial survey and report on existing systems
• Works to replace the existing system so as to meet to current standards, as far as is possible
without extensive structural implications or other extreme complexities.
o Any urgent structural works identified to ensure full compliance with current standards
and/or installation of additional smoke control elements to be considered on a case-by-case
basis.
• A full retrospective fire strategy review for each building will be conducted. Recommendations
following this review for structural works or other works to ensure full compliance with current
standards and/or installation of additional smoke control elements will be considered.
NOTE: Orbit will reserve the right to have this fire strategy review conducted by others if
deemed more appropriate.
• Structural works or remaining works to be conducted.
The procurement is to identify a maximum of three (3) contractors to provide the works within its residential and communal properties across its property portfolio within the following UK geographies:
Lot 1 - Single contractor supporting the Midlands Region
Lot 2 - Single contractor supporting the East Region
Lot 3 – Single Contractor supporting the South Region
On occasions the Contractors may be required to provide Works of the type covered by this procurement across multiple geographical operating regions in the event of peaks in demand or unforeseen circumstances. In order to support this, and to provide the necessary resilience, the Contractors are to have the capacity and reach to support this operating model.
two.1.5) Estimated total value
Value excluding VAT: £6,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Contractors can bid for all 3 Lots, however, they will not be awarded all if after ITT evaluation, they are the top placed Contractor against all 3 Lots. Contractors may however be allowed to win 2 of the Lots provided this is covering the South and East regions or Midlands and East regions. It will not be possible to win both the South and Midlands regions combined.
As part of the tender process the Contractor is to nominate their ‘preferred’ Lot/s.
two.2) Description
two.2.1) Title
Smoke Control Systems (Automatic Opening Vents "AOVs") - Review/Installation/Replacement (Midlands Region)
Lot No
1
two.2.2) Additional CPV code(s)
- 45331210 - Ventilation installation work
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
two.2.4) Description of the procurement
The provision of these services will relate to works carried out in all Orbit Group Limited's residential and communal properties across its portfolio based in the Midlands Region.
Potential Contractors must have the capability to fulfil the requirements of Smoke Control System (Automatic Opening Vents "AOVs") works to Orbit's entire portfolio:
- Review of systems
- Installation of systems
- Replacement of systems
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
At the discretion of the Contracting Authority, the contract may be extended for a further 2 (two) x 12 months period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Smoke Control Systems (Automatic Opening Vents "AOVs") - Review/Installation/Replacement (East Region)
Lot No
2
two.2.2) Additional CPV code(s)
- 45331210 - Ventilation installation work
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
The provision of these services will relate to works carried out in all Orbit Group Limited's residential and communal properties across its portfolio based in the East Region.
Potential Contractors must have the capability to fulfil the requirements of Smoke Control System (Automatic Opening Vents "AOVs") works to Orbit's entire portfolio:
- Review of systems
- Installation of systems
- Replacement of systems
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
At the discretion of the Contracting Authority, the contract may be extended for a further 2 (two) x 12 months period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Smoke Control Systems (Automatic Opening Vents "AOVs") - Review/Installation/Replacement (South Region)
Lot No
3
two.2.2) Additional CPV code(s)
- 45331210 - Ventilation installation work
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
The provision of these services will relate to works carried out in all Orbit Group Limited's residential and communal properties across its portfolio based in the South Region.
Potential Contractors must have the capability to fulfil the requirements of Smoke Control System (Automatic Opening Vents "AOVs") works to Orbit's entire portfolio:
- Review of systems
- Installation of systems
- Replacement of systems
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
At the discretion of the Contracting Authority, the contract may be extended for a further 2 (two) x 12 months period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
31 January 2025
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
London
WC2A 2LL
Country
United Kingdom