Section one: Contracting authority
one.1) Name and addresses
Excalibur Academies Trust
Excalibur Academies Trust, Granham Hill
Marlborough
SN8 4AX
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Internet address(es)
Main address
one.1) Name and addresses
Ashton Park Secondary School
Blackmoors Lane, Bower Ashton
Bristol
BS3 2JL
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Internet address(es)
Main address
one.1) Name and addresses
Redland Green Secondary School
Redland Green Secondary School, Redland Court road
Bristol
BS6 7EH
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Internet address(es)
Main address
https://www.redlandgreen.bristol.sch.uk/
one.1) Name and addresses
Fairfield High School
Fairfield High School, Allfoxton Road, Horfield
Bristol
BS7 9NL
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Internet address(es)
Main address
https://fairfield.excalibur.org.uk/
one.1) Name and addresses
John O’Gaunt School
John O’Gaunt School, Priory Road
Hungerford
RG17 0AN
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address(es)
Main address
https://www.johnogauntschool.co.uk/
one.1) Name and addresses
Ashton Vale Primary School
Ashton Vale Primary School, Avebury Road
Bristol
BS3 2QG
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Internet address(es)
Main address
https://www.ashtonvale.bristol.sch.uk/Default.asp
one.1) Name and addresses
Compass Point Primary School
Compass Point Primary School, South Street, Bedminster
Bristol
BS3 3AU
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Internet address(es)
Main address
https://www.compasspoint.bristol.sch.uk/
one.1) Name and addresses
Luckwell Primary School
Luckwell Primary School, Breach Road
Bristol
BS3 3ET
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Internet address(es)
Main address
https://www.luckwell.bristol.sch.uk/
one.1) Name and addresses
Lambourn Primary School
Edwards Hill, Lambourn, Hungerford
Bristol
RG17 7LJ
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Internet address(es)
Main address
https://lambourn.excalibur.org.uk/
one.1) Name and addresses
May Park Primary School
May Park Primary School, Coombe Road
Bristol
BS5 6LE
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Internet address(es)
Main address
https://maypark.excalibur.org.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/8232E3854F
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EXCALIBUR Academies Trust ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide Catering Services for EXCALIBUR Academies Trust at the following nine locations:
1.Ashton Park Secondary School, Blackmoors Ln, Bower Ashton, Bristol BS3 2JL
2.Redland Green Secondary School, Redland Ct Rd, Bristol BS6 7EH
3.Fairfield High School, Allfoxton Rd, Horfield, Bristol BS7 9NL
4.John O’Gaunt School, Priory Rd, Hungerford RG17 0AN
5.Ashton Vale Primary School, Avebury Rd, Bristol BS3 2QG
6.Compass Point Primary School, South St, Bedminster, Bristol BS3 3AU
7.Luckwell Primary School, Breach Rd, Bristol BS3 3ET
8.Lambourn Primary School, Edwards Hill, Lambourn, Hungerford RG17 7LJ
9.May Park Primary School, Coombe Road, Bristol, Avon, BS5 6LE
two.1.5) Estimated total value
Value excluding VAT: £7,190,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Main site or place of performance
Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
The successful Supplier will be required to provide Catering Services for EXCALIBUR Academies Trust at the following nine locations:
1.Ashton Park Secondary School, Blackmoors Ln, Bower Ashton, Bristol BS3 2JL
2.Redland Green Secondary School, Redland Ct Rd, Bristol BS6 7EH
3.Fairfield High School, Allfoxton Rd, Horfield, Bristol BS7 9NL
4.John O’Gaunt School, Priory Rd, Hungerford RG17 0AN
5.Ashton Vale Primary School, Avebury Rd, Bristol BS3 2QG
6.Compass Point Primary School, South St, Bedminster, Bristol BS3 3AU
7.Luckwell Primary School, Breach Rd, Bristol BS3 3ET
8.Lambourn Primary School, Edwards Hill, Lambourn, Hungerford RG17 7LJ
9.May Park Primary School, Coombe Road, Bristol, Avon, BS5 6LE
Full details in relation to the above schools can be found on the EXCALIBUR Academies Trust website: https://www.excalibur.org.uk/
EXCALIBUR Academies Trust may grow further, with several additional schools becoming part of the Trust during this contract period. The provision of catering services at these schools if they have joined the Trust, or ended their current catering contract, may fall under the scope of this contract. The successful Supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the contract.
The following Schools shall engage with the successful contractor, post award, to consider joining the main EXCALIBUR Trust contract when their current catering arrangements end:
1.Burbage Primary School, Blackman's Ln, Burbage, Marlborough SN8 3TP
2.Great Bedwyn Primary School, Farm Ln, Great Bedwyn, Marlborough SN8 3TR
3.Oare Primary School, Oare, Marlborough SN8 4JL
4.Ogbourne Primary School, High St, Marlborough SN8 1SU
Pupil roll numbers across all eight sites is currently circa 5586.
Estimated annual turnover value based on the current Universal Free School meal allowance across all nine locations is circa
£1,438K per annum including Universal Free School Meals, Free School Meals and Cash Sales.
Current uptake levels vary across all sites and the Trust firmly believes that with appropriate choice and quality there is a real opportunity to increase levels of uptake.
For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each
month, thus updating the Client on the consolidated contract performance. It is imperative that an open book policy is offered to
ensure that each school has total clarity on financial performance.
The Trust is seeking both innovation and the application of current food trends within the tender submissions and would expect,
because of this, to be able to identify ‘Best Value’ and work in partnership with the chosen Supplier going forward.
See SQ Document for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,190,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2025
End date
31 July 2030
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 January 2025
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
24 February 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Marlborough:-School-catering-services./8232E3854F
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/8232E3854F
GO Reference: GO-2024129-PRO-28818379
six.4) Procedures for review
six.4.1) Review body
Excalibur Academies Trust
Excalibur Academies Trust, Granham Hill
Marlborough
SN8 4AX
Country
United Kingdom