Scope
Description
The objective of this procurement process is to source a specialist Building Services partner to support The National Archives' Estates & Facilities team in the delivery of a range of capital projects.
Our aim is to work in partnership with a supplier who will provide additional resources as and when required to support our Estates Capital Projects team in key areas such as Mechanical, HVAC and Electrical Services. The supplier will produce detailed specifications for tender documents and will go on to support the design team with tender reviews and evaluations. Additional support will be required for design changes to building services and in undertaking regular condition surveys, providing associated reports and drawings.
We intend to award a contract for an initial period of 3 years, with two extension options of up to 12 months each. We anticipate that the demand for these services over the duration of the contract period (including any extension options) will not exceed a total expenditure of £500,000 excluding VAT/£600,000 including VAT, but The National Archives can make no commitment to any minimum level of expenditure during the contract period.
Bidders must be able to demonstrate experience in each of the following areas:
• Undertaking site-wide validations;
• Undertaking condition surveys;
• Supporting design teams with design proposals;
• Developing detailed designs and specifications to support the creation of tender packs;
• Ensuring maximum performance from existing infrastructure;
• Ensuring full statutory compliance;
• Undertaking site reviews;
• Updating site documentation and drawings, including AutoCAD;
• Working in a Public Building;
• Working in a live working site.
Contract 1
Supplier
Contract value
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Award decision date
11 July 2025
Date assessment summaries were sent to tenderers
14 July 2025
Standstill period
- End: 24 July 2025
- 8 working days
Earliest date the contract will be signed
31 July 2025
Contract dates (estimated)
- 1 August 2025 to 31 July 2028
- Possible extension to 31 July 2030
- 5 years
Description of possible extension:
Two extension periods of up to 12 months each.
Main procurement category
Services
CPV classifications
- 71000000 - Architectural, construction, engineering and inspection services
Contract locations
- UKI - London
- UKJ - South East (England)
Information about tenders
- 19 tenders received
- 19 tenders assessed in the final stage:
- 16 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 18 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
DSSR LIMITED
- Companies House: 00969595
- Public Procurement Organisation Number: PVWV-9971-BVQD
Trafford House Chester Road
Manchester
M32 0RS
United Kingdom
Email: manchester@dssr.co.uk
Website: http://www.dssr.co.uk
Region: UKD34 - Greater Manchester South West
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
The National Archives
- Public Procurement Organisation Number: PTBZ-4379-JQQX
Kew
Richmond
TW9 4DU
United Kingdom
Region: UKI75 - Hounslow and Richmond upon Thames
Organisation type: Public authority - central government