Scope
Reference
499
Description
This GreenSquareAccord tender is for Cleaning Void Properties.
This tender is being conducted through GreenSquareAccord's Supplier Portal and documentation is available via this portal - https://in-tendhost.co.uk/greensquare
Submissions must be made via this portal. All documents are required to be uploaded to the portal and you will then receive a receipt.
Should you have any questions about this contract opportunity, please use the messaging facility on the tender project which will direct your question to the GreenSquareAccord colleague leading this procurement.
If you experience technical difficulties accessing or using the Portal user help is available at the help tab on the portal or alternatively, you may contact the In-Tend Support Desk on 0845 5578079 or by email at support@in-tend.co.uk.
Total value (estimated)
- £1,666,667 excluding VAT
- £2,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 October 2025 to 20 October 2028
- Possible extension to 20 October 2030
- 5 years, 1 day
Description of possible extension:
Option to extend by two 12 month periods by agreement.
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
Lot constraints
Maximum number of lots a supplier can bid for: 2
Maximum number of lots a supplier can be awarded: 2
Description of how multiple lots may be awarded:
Described in the IT document.
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot LOT-0001. Lot 1 - Locality 1
Description
Void Cleaning West Midlands. Covering Wolverhampton, Walsall, Shropshire, Telford, Staffordshire, Lichfield and surrounding areas.
Lot value (estimated)
- £520,834 excluding VAT
- £625,000 including VAT
Contract locations
- UKG - West Midlands (England)
- UKG39 - Wolverhampton
- UKG38 - Walsall
- UKG2 - Shropshire and Staffordshire
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2 - Locality 2
Description
Void Cleaning West Midlands. Covering Birmingham, Dudley, Sandwell, Coventry, Redditch, Herefordshire and surrounding areas.
Lot value (estimated)
- £520,833 excluding VAT
- £625,000 including VAT
Contract locations
- UKG - West Midlands (England)
- UKG31 - Birmingham
- UKG37 - Sandwell
- UKG33 - Coventry
- UKG1 - Herefordshire, Worcestershire and Warwickshire
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0003. Lot 3 - Locality 3
Description
Void Cleaning South West. Covering Oxfordshire, Gloucestershire, Swindon, Stroud and surrounding areas.
Lot value (estimated)
- £312,500 excluding VAT
- £375,000 including VAT
Contract locations
- UKK - South West (England)
- UKJ14 - Oxfordshire
- UKK13 - Gloucestershire
- UKK14 - Swindon
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0004. Lot 4 - Locality 4
Description
Void Cleaning South West. Covering Wiltshire and surrounding areas.
Lot value (estimated)
- £312,500 excluding VAT
- £375,000 including VAT
Contract locations
- UKK - South West (England)
- UKK15 - Wiltshire CC
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot LOT-0001. Lot 1 - Locality 1
Lot LOT-0002. Lot 2 - Locality 2
Lot LOT-0003. Lot 3 - Locality 3
Lot LOT-0004. Lot 4 - Locality 4
As detailed in the ITT.
Technical ability conditions of participation
Lot LOT-0001. Lot 1 - Locality 1
Lot LOT-0002. Lot 2 - Locality 2
Lot LOT-0003. Lot 3 - Locality 3
Lot LOT-0004. Lot 4 - Locality 4
As detailed in the ITT.
Particular suitability
Lot LOT-0001. Lot 1 - Locality 1
Lot LOT-0002. Lot 2 - Locality 2
Lot LOT-0003. Lot 3 - Locality 3
Lot LOT-0004. Lot 4 - Locality 4
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
8 August 2025, 7:00pm
Tender submission deadline
15 August 2025, 7:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 May 2030
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria. |
Price |
Weighting description
Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria.
Other information
Payment terms
30 days. Supplier to make applications for payment invoicing via GreenSquareAccord's housing management system.
Description of risks to contract performance
Please refer to document ITT499 Invitation to Tender for risks to contract performance.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Pipeline Notice and PME Notice - ocds-h6vhtk-050e94
Documents
Associated tender documents
https://in-tendhost.co.uk/greensquare/aspx/Home
GreenSquareAccord's procurement portal In-tend.
Contracting authority
GREENSQUAREACCORD LIMITED
- Companies House: RS027052
Second Floor, 10 Brindleyplace
Birmingham
B1 2JB
United Kingdom
Contact name: Stewart Gayden
Email: procurement@greensquareaccord.co.uk
Website: http://www.greensquareaccord.co.uk
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government