Scope
Reference
PAN3171
Description
Leicester City Council invites Tenders for the supply and delivery of ice cream to De Montfort Hall (DMH) and Haymarket Theatre (HMT), Leicester. The Supplier shall, as a minimum, provide; strawberry, vanilla, chocolate, salted caramel and raspberry sorbet flavours along with the availability of other flavours. Further information about the opportunity can be found in the tender documentation. The proposed contract will be for two years with option to extend for a period or periods totalling no more than a further two years. Submissions must be received by 12:00 noon on 14 August 2025 at the very latest via the EastMidsTenders portal: https://www.eastmidstenders.org/index.html. Late submissions and those received by any other means will not be accepted. Any queries/questions regarding this opportunity must be received via the ProContract portal only. To assist potential Suppliers, the link, https://supplierhelp.due-north.com/ provides helpful user guides on using the ProContract portal. Furthermore, Suppliers will be required to register on the Central Digital Platform (a Find a Tender service). To assist prospective Suppliers, Cabinet Office have published video guides with accompanying PDF user manuals which will help Suppliers understand and navigate the platform, including how to register, upload organisational information and search and bid for opportunities. Please click on the following link: https://www.gov.uk/government/collections/information-and-guidance-for-suppliers
Total value (estimated)
- £80,000 excluding VAT
- £96,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2029
- 4 years
Description of possible extension:
The proposed contract will be for two years with option to extend for a period or periods totalling no more than a further two years.
Main procurement category
Goods
CPV classifications
- 15555000 - Ice cream and similar products
Contract locations
- UKF21 - Leicester
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
31 July 2025, 12:00pm
Tender submission deadline
14 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70.00% |
| Quality | Quality | 30.00% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Leicester City Council
- Public Procurement Organisation Number: PXRT-5737-VBQD
City Hall
Leicester
LE1 1FZ
United Kingdom
Contact name: Amina Laher
Telephone: 0116 454 4032
Email: amina.laher@leicester.gov.uk
Website: https://www.leicester.gov.uk
Region: UKF21 - Leicester
Organisation type: Public authority - sub-central government