Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TRN-21-005 Vehicle Bodywork Repairs
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
A Framework Agreement for Vehicle Bodywork Repairs. The requirement is on a call off as required basis for vehicles that have been damaged, either minor or major, as a result of an accident.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £570,000
two.2) Description
two.2.1) Title
Lot No
Lot 1 – North Eastern Area to include Antrim, Ballymena, Coleraine
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50112110 - Body-repair services for vehicles
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
A Framework Agreement for Vehicle Bodywork Repairs. The requirement is on a call off as required basis for vehicles that have been damaged, either minor or major, as a result of an accident.
two.2.5) Award criteria
Quality criterion - Name: Qualitative Criteria Methodology / Weighting: 20
Cost criterion - Name: Quantitative Criteria Price / Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for up to Two Additional Periods of up to Twelve Months Each
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
Lot 2 – Southern Area to include Armagh, Aughnacloy, Cookstown, Dungannon, Newry
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50112110 - Body-repair services for vehicles
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
A Framework Agreement for Vehicle Bodywork Repairs. The requirement is on a call off as required basis for vehicles that have been damaged, either minor or major, as a result of an accident.
two.2.5) Award criteria
Quality criterion - Name: Qualitative Criteria Methodology / Weighting: 20
Cost criterion - Name: Quantitative Criteria Price / Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for up to Two Additional Periods of up to Twelve Months Each
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
Lot 3 – Western Area to include Enniskillen, L’Derry, Omagh, Strabane
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50112110 - Body-repair services for vehicles
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
A Framework Agreement for Vehicle Bodywork Repairs. The requirement is on a call off as required basis for vehicles that have been damaged, either minor or major, as a result of an accident.
two.2.5) Award criteria
Quality criterion - Name: Qualitative Criteria Methodology / Weighting: 20
Cost criterion - Name: Quantitative Criteria Price / Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for up to Two Additional Periods of up to Twelve Months Each
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This framework is not an award without prior notice. The Framework Agreement was awarded as set out in Find a Tender Notice 2021/S 000-024584 published on 29/11/2021 was entered into by EANI as per the published Contract Award Notice 2022/S 000-004869 published on 21/02/2024. (Framework Agreement). The Framework Agreement was initially for a value of £570,000.
This proposed modification value will increase the overall value of the framework to £855,000 GBP and does not exceed 50% of the value of the original contract.
The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
Initial values were based upon historical spend however due to the ad hoc nature of this framework, and the increased incidents involving EA fleet, expenditure has been larger than previous projections. Modification to the framework is necessary to ensure ongoing service provision.
The release of this additional spend for these services could not have been foreseen at time of tender and therefore not included in the original estimated Framework Agreement value. The framework is a demand led agreement, and the Authority could not have reasonable foreseen the increase on demand for these services. This service provision fluctuates significantly from month to month.
(ii) The modification does not alter the overall nature of the framework; and
(iii) Any increase in price does not exceed 50% of the value of the original contract or framework agreement. The awarded value of the original Framework Agreement was £570,000 GBP. This modification of £285,000 represents 50% of the original contract value.
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-004869
Section five. Award of contract/concession
Lot No
1
Title
North Eastern Area to include Antrim, Ballymena, Coleraine
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
25 January 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
NU-TRACK LIMITED
ANTRIM
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
HOUSTON'S COACHWORKS LTD
Ballymena
houstonscoachworks@hotmail.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
LAKELAND RECOVERY SERVICE
Enniskillen
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £190,000
Section five. Award of contract/concession
Lot No
2
Title
Southern Area to include Armagh, Aughnacloy, Cookstown, Dungannon, Newry
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
25 January 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
LAKELAND RECOVERY SERVICE
Enniskillen
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
HOUSTON'S COACHWORKS LTD
Ballymena
houstonscoachworks@hotmail.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £190,000
Section five. Award of contract/concession
Lot No
3
Title
Western Area to include Enniskillen, L’Derry, Omagh, Strabane
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
25 January 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
LAKELAND RECOVERY SERVICE
Enniskillen
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
HOUSTON'S COACHWORKS LTD
Ballymena
houstonscoachworks@hotmail.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £190,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom