Scope
Description
Mid Sussex District Council (the Council), on behalf of Sussex Air Partnership, invites tenders for the provision of Air Quality Data Management services and Website Management Services under two individual Lots as set out in these documents.
The Commencement Date for the delivery of the services under each contract is scheduled to be on 03 November 2025 at 00:00 hours. Each Contract will be awarded for a period of 2 years until 31 October 2027, with an option to extend for a further 1 year period subject to performance and the absolute discretion of the Council.
Total value (estimated)
- £160,000 excluding VAT
- £192,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 2 November 2027
- Possible extension to 2 November 2028
- 3 years
Description of possible extension:
12 months
Main procurement category
Services
CPV classifications
- 72322000 - Data management services
- 72413000 - World wide web (www) site design services
- 72415000 - World wide web (www) site operation host services
Submission
Enquiry deadline
11 August 2025, 6:00pm
Tender submission deadline
25 August 2025, 1:00pm
Submission address and any special instructions
How to obtain the Tender Documents
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs, namely 'Tender', 'ITT - documents', 'Correspondence', 'Clarifications' and 'History'.
Select the 2nd tab (ITT - documents) where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view / download the documents. Please download all the documents and read very carefully.
Opting In and Opting Out
Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response.
The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.
Further Guidance
In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the 'Help' or 'Information for Suppliers' buttons.
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
26 September 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality 60: Price 40 |
Price |
Weighting description
Quality 60: Price 40
Other information
Payment terms
30 days
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Mid Sussex District Council
- Public Procurement Organisation Number: PQLR-5948-PBHY
Oaklands, Oaklands Road
Haywards Heath
RH16 1SS
United Kingdom
Email: procurement@horsham.gov.uk
Region: UKJ28 - West Sussex (North East)
Organisation type: Public authority - sub-central government