Section one: Contracting authority
one.1) Name and addresses
Wilson's School
Mollison Drive, Wallington
Surrey
SM6 9JW
Contact
RIVA Partnership
Telephone
+44 1252977017
Country
United Kingdom
Region code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Surrey:-School-cleaning-services./AB2Q755357
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Wilson's School - Cleaning Services
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful supplier is required to provide excellent cleaning services to Wilson’s School - one of the country's most successful state-funded selective boys' schools.
two.1.5) Estimated total value
Value excluding VAT: £1,445,342
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
Main site or place of performance
Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
Wilson’s School Overview:
Wilson's is one of the country's most successful state-funded selective boys' schools. We believe that school life should be enjoyed for itself and not just as a preparation for adulthood. Opportunities for learning and enriching experiences beyond the classroom are excellent; sport and music are very strong. Lessons engage pupils' attention with pace and challenge, enriched with all sorts of activity to extend pupils’ interests and skills far beyond the confines of the National Curriculum and examination specifications. Teachers know the boys very well and visitors often comment on the laughter, good humour and warmth that mark relationships between boys and staff.
Further information can be obtained here: https://www.wilsons.school/
Tender information:
The successful tenderer will be required to provide cleaning and wardening services to Wilson’s School.
The contract term being tendered is for three years, 19th July 2025 – 18th July 2028. There is an option for a further extension period for up to two additional years to 18th July 2030.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the School. This includes both core term time cleaning and periodic deep cleaning throughout the year .
The school is keen to secure a high-quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.
The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The school is also proud of its ethos and values (represented in its motto ‘Not for oneself but for all’) and expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.
The school also requires a wardening service to be provided by the successful contractor whereby an overview of this requirement is the provision of an opening and closing service along with porterage, facilities set up, caretaking and light maintenance duties across 7 days a week.
The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning and wardening services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
Value of contract:
The annual value of the current contract is £289,068 (the total cost of cleaning per annum, for the last contract year).
Therefore the value of this contract is £1,445,342 (total annual costs from the last contract year as above x 5 as this contract is for a maximum of 5 years).
The contract shall be a fixed price contract with invoices raised monthly to the school.
Additional requirements and information:
•The School has a minimum requirement for a contractor’s employers' liability and public liability insurance of £5 million.
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1 million.
•There are incumbent cleaning staff currently within the Local Government Pension Scheme
•The cleaning services are currently contracted to Cleantec.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,445,342
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 July 2025
End date
18 July 2030
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority reserves the right not to appoint as a result of this tender process and/ or to cancel this tender process at any time.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Surrey:-School-cleaning-services./AB2Q755357
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/AB2Q755357
GO Reference: GO-2024126-PRO-28800697
six.4) Procedures for review
six.4.1) Review body
Wilson's School
Mollison Drive, Wallington
Surrey
SM6 9JW
Country
United Kingdom