Scope
Description
Imperial War Museums (IWM) is seeking to establish a new Minor Works Framework Agreement to support the delivery of planned and reactive minor works across its estate over the next three to four years.
Framework Structure:
The Framework is divided into two Lots, each covering different geographic areas.
Up to four suppliers will be appointed to each Lot.
Each Lot will be evaluated independently; appointment to one Lot does not guarantee appointment to another.
Lot Details:
Lot 1 - Building and Civil Engineering (B&CE) - South-East
Covers:
IWM London
IWM Parkside Office
HMS Belfast
Churchill War Rooms
IWM Duxford (Cambridgeshire)
Lot 2 - Building and Civil Engineering (B&CE) - North-West
Covers:
IWM North (Manchester)
Eligibility and Bidding:
Bidders may apply for one or both Lots.
Those servicing only London and Duxford should apply for Lot 1.
Those servicing only Manchester should apply for Lot 2.
Bidders wishing to cover all IWM branches must apply for both Lots.
Selection Criteria:
Suppliers will be selected based on IWM's confidence in their ability to deliver high-quality services.
Evaluation will follow the assessment methodology and award criteria outlined in the tender documents.
Objective: IWM seeks experienced and capable suppliers who can offer:
High-quality services
Competitive pricing
Prompt response to the needs of any IWM branch
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=965564869
Commercial tool
Establishes a framework
Total value (estimated)
- £12,500,000 excluding VAT
- £15,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- Possible extension to 30 September 2029
- 4 years
Description of possible extension:
IWM reserves the right to take up the respective one-year extension period and will notify the Potential Provider up to six months before the start of the respective extension period.
Main procurement category
Works
CPV classifications
- 45200000 - Works for complete or part construction and civil engineering work
- 45210000 - Building construction work
- 45212313 - Museum construction work
- 45300000 - Building installation work
- 45400000 - Building completion work
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1 - Building and Civil Engineering (B&CE) - South-East
Description
Lot 1 covers the provision of minor building and civil engineering works for IWM's South-East locations. This includes both planned and reactive works over a three-to-four-year period.
Sites Covered:
IWM London
IWM Parkside Office
HMS Belfast
Churchill War Rooms
IWM Duxford (Cambridgeshire)
Requirements:
IWM seeks to appoint up to four experienced and capable suppliers who can:
Deliver high-quality services
Offer competitive pricing
Respond promptly to the needs of any of the listed sites
Eligibility:
This Lot is suitable for suppliers who can service only the South-East locations. Suppliers interested in covering all IWM branches must also apply for Lot 2.
Lot value (estimated)
- £10,416,667 excluding VAT
- £12,500,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UKI - London
- UKH12 - Cambridgeshire CC
- UKJ - South East (England)
- UKI4 - Inner London - East
- UKI3 - Inner London - West
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Building and Civil Engineering (B&CE) - North-West
Description
Lot 2 covers the provision of minor building and civil engineering works for IWM's North-West location. This includes both planned and reactive works over a three-to-four-year period.
Site Covered:
IWM North (Manchester)
Requirements:
IWM seeks to appoint up to four experienced and capable suppliers who can:
Deliver high-quality services
Offer competitive pricing
Respond promptly to the needs of IWM North
Eligibility:
This Lot is suitable for suppliers who can service only the Manchester site. Suppliers wishing to cover all IWM branches must also apply for Lot 1.
Lot value (estimated)
- £2,083,333 excluding VAT
- £2,500,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UKD3 - Greater Manchester
- UKD33 - Manchester
- UKD - North West (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
8
Maximum percentage fee charged to suppliers
0%
Framework operation description
Rates of pay shall be confirmed by each supplier as part of their tender submission. These submitted rates will be deemed fixed and will form the basis for pricing any works commissioned under the Framework.
IWM reserves the right to call off work directly with any appointed supplier under the Framework. However, IWM also retains the option to conduct a mini-competition between Framework suppliers where appropriate, in order to obtain the most economically advantageous offer for specific tasks.
In both instances-whether through direct award or mini-competition-a Tasking Form, as outlined in the tender documentation, will be completed and used as the formal record of the call-off.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Lot 1 - Building and Civil Engineering (B&CE) - South-East
Lot 2. Lot 2 - Building and Civil Engineering (B&CE) - North-West
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 August 2025, 4:00pm
Tender submission deadline
13 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 September 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Submission | Quality | 45% |
| Financial Submission | Price | 35% |
| Sustainability | Quality | 10% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Imperial War Museums
- Public Procurement Organisation Number: PHRL-5691-LLXM
IWM London, Lambeth Road
London
SE1 6HZ
United Kingdom
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - central government