Scope
Reference
HF2025 LETTINGS
Description
This tender seeks proposals from interested parties for the use of our school facilities for community activities. Our goal is to maximise the use of our resources to benefit local communities while maintaining the integrity of our educational environments and generating income for that purpose.
The initial contract term is 3 years and provides for x2 options to extend for a further 2 years (3 years initially+2+2 to a maximum of 7 years in total).
The anticipated Contract start date is November 2025
1.2.3 The purpose of this ITT is to:
Elicit competitive tenders for evaluation;
Enable Bidders to demonstrate their experience and expertise and their suitability for our requirement; and
Enable the Federation to select a provider offering the most economically advantageous tender.
Total value (estimated)
- £458,300 excluding VAT
- £550,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 17 November 2025 to 16 November 2028
- Possible extension to 16 November 2029
- 4 years
Description of possible extension:
There is a KPI sheet to monitor service delivery throughout the contract. If at contract end there are no issues then the contract can be extended.
Main procurement category
Services
CPV classifications
- 98000000 - Other community, social and personal services
- 70130000 - Letting services of own property
Lot Lot 1 . Harris Academy Clapham
Description
Letting provision for this school
Lot value (estimated)
- £80,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 2. Harris Academy Rainham
Description
Lettings provision for this school
Lot value (estimated)
- £100,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 3 . Harris Academy Ockendon
Description
Lettings provision for spaces in this schoolo
Lot value (estimated)
- £80,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 4. Harris Lowe Academy Willesden
Description
Lettings provision for aspaces in this school.
Lot value (estimated)
- £80,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 5 . Harris Primary South Kenton
Description
Lettings provision for spaces in this school
Lot value (estimated)
- £60,000 excluding VAT
- £90,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
This procurement is reserved for
- Suppliers from Croydon
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Lot Lot 1 . Harris Academy Clapham
Lot Lot 2. Harris Academy Rainham
Lot Lot 3 . Harris Academy Ockendon
Lot Lot 4. Harris Lowe Academy Willesden
Lot Lot 5 . Harris Primary South Kenton
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 August 2025, 11:59pm
Tender submission deadline
24 September 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Contracting authority
Harris Federation
- Companies House: 06228587
4th Floor Norfolk House, Wellesley Road, Croydon
Croydon
CR0 1LH
United Kingdom
Contact name: Daveed Morris
Email: d.morris1@hfed.net
Region: UKI62 - Croydon
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)