Scope
Reference
T111/2025
Description
The scope of the Contract includes is the provision of Grounds Maintenance Services at Pioneer owned and managed properties.
The Services include:
•Grass cutting
•Hedge cutting
•Flowerbed, border and shrub management
•Wall plant/climber and rambler management
•Weed spraying and control
•Tree works
•Identification of bulk rubbish
The Contract is expected to commence in December 2025.
The Contract will last for an initial period of 3 years, with an option to extend at Pioneer's discretion for a further 1 year, and 1 additional year, giving a total potential term of 5 years.
This tender opportunity is being administered on behalf of the Pioneer Group by Clarity Procurement Solutions Limited.
Potential Bidders wishing to participate in this tender are instructed to:
•Download and read the Invitation to Tender Document to familiarise yourselves with Pioneer's requirements.
•Submit a completed Invitation to Tender Document in accordance with the stated instructions, noting the submission deadline of 12.00 on 15/08/2025.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Grounds-maintenance-services./AV423EE328
To respond to this opportunity, please click here:
Total value (estimated)
- £540,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
The Contract will last for an initial period of 3 years, with an option to extend at Pioneer's discretion for a further 1 year, and 1 additional year, giving a total potential term of 5 years.
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKG31 - Birmingham
Participation
Legal and financial capacity conditions of participation
As set out in the procurement documents
Technical ability conditions of participation
As set out in the procurement documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
8 August 2025, 12:00pm
Tender submission deadline
15 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Pricing | Price | 40% |
| Services Delivery | Quality | 20% |
| Contract Management | Quality | 15% |
| Customer Care | Quality | 15% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
The Pioneer Housing and Community Group Limited
- Public Procurement Organisation Number: PHRZ-1724-NBZD
11 High Street, Castle Vale
Birmingham
B35 7PR
United Kingdom
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government