Scope
Reference
WYFRS2083
Description
WYFRS would like to appoint a contractor for the provision of window cleaning services for WYFRS Head Quarters , 40 Fire Stations and 9 Close Call Houses across the five districts that make up West Yorkshire. The services will include routine (3 times per year) internal and external window cleaning including glazing, frames, sills, door vision panels, side glazing and other fenestrations.
Total value (estimated)
- £90,000 excluding VAT
- £108,000 including VAT
Contract dates (estimated)
- 23 January 2026 to 21 January 2029
- Possible extension to 21 January 2031
- 4 years, 11 months, 30 days
Main procurement category
Services
CPV classifications
- 90911300 - Window-cleaning services
Engagement
Engagement deadline
26 July 2025
Engagement process description
The tender is expected to be issued in September 2025, with a contract start date of January 2026. The contract term will last a minimum of 3 years, with options to extend for 2 x 1 year periods, bringing the total duration to a maximum of 5 years. The estimated cost for the full contract term is between £45,000 and £90,000.
Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 25/07/2025, and if possible, provide the following information:
• Main contact name, email, and phone number for follow-up communication.
• Any frameworks you are currently associated with.
• Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term, including implementation by January 2026
• A link to your website.
• Any additional comments or feedback based on the information provided.
Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication.
WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken.
We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: https://sell2.in-tend.co.uk/blpd/homeIn-tend portal.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
6 September 2025
Contracting authority
West Yorkshire Fire and Rescue Authority
- Public Procurement Organisation Number: PYTC-9788-PZGW
FSHQ, Bradford Road, Birkenshaw
Bradford
BD112DY
United Kingdom
Email: Tenders@westyorksfire.gov.uk
Website: https://www.westyorksfire.gov.uk
Region: UKE44 - Calderdale and Kirklees
Organisation type: Public authority - sub-central government