Section one: Contracting authority
one.1) Name and addresses
Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
louise.hall@scotland.police.uk
Telephone
+44 1786895668
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Estates Asset Management System
Reference number
PROC 23 2290
two.1.2) Main CPV code
- 72268000 - Software supply services
two.1.3) Type of contract
Services
two.1.4) Short description
The Scottish Police Authority (known as the “the Authority”) has a requirement for a PASF Public or Private Cloud Estate & Property Management System
two.1.5) Estimated total value
Value excluding VAT: £320,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Scotland
two.2.4) Description of the procurement
Please see full details in the Contract Notice on project_28010 - PROC 23 2290 - Estates Asset Management System
two.2.5) Award criteria
Quality criterion - Name: Technical Envelope / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
SPD Question 4A.1 Trade Registers
It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading from the address provided in the tender and under the company name given.
Tenderers within the UK must confirm if they are registered under Companies House within this question.
If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
Please see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Please see full details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System
SPD Question 4B5 Insurances
EPD Question 4B6 Financial Standing
Minimum level(s) of standards possibly required
Please see full details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System
three.1.3) Technical and professional ability
List and brief description of selection criteria
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents.
The below requirements will be requested during the tender process:
SPD Question 4C.1.2 Technical and Professional Ability
Please see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System.
SPD Question 4C.2 Technical and Professional Ability (Technicians or Technical Bodies)
SPD Question 4C.3 Technical and Professional Ability (Technical Facilities and Measures)
SPD Question 4C.7 Technical and Professional Ability (Environmental Management Measures)
Minimum level(s) of standards possibly required
Please see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
During the period of the Contract Agreement, the Contractor shall monitor and measure their performance against the Key Performance Indicators (KPIs) detailed below:
Quality – Category Weight (50%)
Contract Outcome – 80%
Continual Improvement/ Innovation – 20%
Cost – Category Weight (10%)
Invoice Accuracy – 100%
Service – Category Weight (40%)
Communication – 80%
Management Information – 20%
Please see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 January 2025
Local time
12:00pm
Place
Glasgow
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please see details in the Contract Notice uploaded to the Attachments Area of the ITT in project_28010 - PROC 23 2290 - Estates Asset Management System
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28010 . For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:785022)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom