Scope
Reference
PP-10167
Description
The Harris Federation is an education charity led and run by teachers. They opened their first school in 1991 and now run 54 primary and secondary academies in London and Essex.
The contract will be for the provision of outsourced cleaning services across 13 schools and Head Office, across 7 Lots (see section 3.3) including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces.
Note: The cleaning of the spaces within the schools will need to take into account the Lettings Schedules set out for each school. The successful Supplier will be required to work around the Lettings times and schedules to ensure the space is clean for the following day.
The Trust's Safeguarding Policy sets out that during the recruitment process, all prospective cleaning staff must show their full employment history before a role in the school can be given.
School School Code Address
1 Harris Boys East Dulwich HBAED Peckham Rye, East Dulwich, London, SE22 0AT
2 Harris Academy Beulah Hill HABH Spurgeon Road, Beulah Hill, London, SE19 3UG
3 Harris Federation (Head Office) HF 4th Floor Norfolk House, Wellesley Rd, Croydon, England, CR0 1LH
4 Harris Academy Peckham HAP Peckham Road, Peckham SE15 5DZ
5 Harris Invictus Academy HIAC London Road Croydon, CR0 2TB
6 Harris Academy South Norwood HASN 2, Cumberlow Avenue, London, SE25 6AE
7 Harris Academy Rainham HAR Lambs Lane, South Rainham, RM13 9XD
8 Harris Academy Rainham 6th Form HRSF 217, Wennington Road, Rainham, RM13 9XA
9 Harris Academy Riverside HARI London Road, Purfleet, RM19 1QY
10 Harris Academy Sutton HASU 2, Chiltern Road, Sutton, Surrey, SM2 5RD
11 Harris Academy Westminster 6th Form HWSF Steel House, 11 Tothill Street, London, SW1H 9LH
12 Harris Junior Academy Carshalton HJAC Camden Road, Carshalton, Surrey, SM5 2NS
13 Harris Primary Academy Dulwich HPAD 173, Lordship Lane, East Dulwich, SE22 9HA
14 Harris Primary Academy South Kenton HPASK Spencer Road, Wembley, Middlesex, HA0 3SF
The supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Client. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services.
The supplier will manage the stocks of the cleaning materials, bin liners and any point-of-use Consumables whether bought by the supplier or the school.
The Contract will allow for the purchase of cleaning consumables and equipment and point-of-use consumables and bin liners to support the delivery of the cleaning services as per below:
The list of consumables will be:
Toilet paper
Hand soap
Handtowels
Dishwasher tablets
Washing up liquid
Please also refer to the scopes of service for each site for more details. As a general rule, all sites will require bin liners but they may not all request POU consumables:
Refer to Attachment 5 Workforce Data for TUPE data - There is no LGPS according to this data.
Further information on the Client's requirements can be found at Attachment 1a Specification and Attachment 1b Client Data.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
Total value (estimated)
- £5,890,000 excluding VAT
- £7,068,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 1 April 2029
- Possible extension to 1 April 2031
- 5 years, 1 day
Description of possible extension:
Option to extend for two further one-year periods at the discretion of the Client
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot LOT-0001. Lot 1
Description
- Harris Rainham
- Rainham 6th Form
- Harris Riverside
Lot value (estimated)
- £1,745,000 excluding VAT
- £2,094,000 including VAT
Contract locations
- UKH32 - Thurrock
- UKI52 - Barking & Dagenham and Havering
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2
Description
- Harris Beulah Hill
- Harris South Norwood
Lot value (estimated)
- £1,265,000 excluding VAT
- £1,518,000 including VAT
Contract locations
- UKI62 - Croydon
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0003. Lot 3
Description
- Harris Boys East Dulwich
- Harris Peckham
- Harris Primary Academy Dulwich
Lot value (estimated)
- £1,235,000 excluding VAT
- £1,482,000 including VAT
Contract locations
- UKI44 - Lewisham and Southwark
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0004. Lot 4
Description
- Harris Federation (Head Office)
- Harris Invictus Academy
Lot value (estimated)
- £375,000 excluding VAT
- £450,000 including VAT
Contract locations
- UKI62 - Croydon
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0005. Lot 5
Description
- Harris Academy Sutton
- Harris Junior Academy Carshalton
Lot value (estimated)
- £360,000 excluding VAT
- £432,000 including VAT
Contract locations
- UKI63 - Merton, Kingston upon Thames and Sutton
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0006. Lot 6
Description
- Harris Westminster 6th Form
Lot value (estimated)
- £285,000 excluding VAT
- £342,000 including VAT
Contract locations
- UKI32 - Westminster
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0007. Lot 7
Description
- Harris Primary South Kenton
Lot value (estimated)
- £625,000 excluding VAT
- £750,000 including VAT
Contract locations
- UKI72 - Brent
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot LOT-0001. Lot 1
Lot LOT-0002. Lot 2
Lot LOT-0003. Lot 3
Lot LOT-0004. Lot 4
Lot LOT-0005. Lot 5
Lot LOT-0006. Lot 6
Lot LOT-0007. Lot 7
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 August 2025, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
11 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Lot LOT-0001. Lot 1
Lot LOT-0002. Lot 2
Lot LOT-0003. Lot 3
Lot LOT-0004. Lot 4
Lot LOT-0005. Lot 5
Lot LOT-0006. Lot 6
Lot LOT-0007. Lot 7
5 to 8 suppliers per lot
Award decision date (estimated)
12 January 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality Assessment: 40% of overall score Price Assessment: 60% of overall score See ITT Part A document for full breakdown |
Price |
Weighting description
Quality Assessment: 40% of overall score
Price Assessment: 60% of overall score
See ITT Part A document for full breakdown
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:
1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
2) Stage 2 - Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
Contracting authority
HARRIS FEDERATION
- Companies House: 06228587
4th Floor Norfolk House
Croydon
CR0 1LH
United Kingdom
Region: UKI62 - Croydon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Place Group Ltd
Summary of their role in this procurement: Procurement Agent on behalf of client
- Companies House: 04395705
The Regent, Chapel Street
Penzance
TR18 4AE
United Kingdom
Region: UKK30 - Cornwall and Isles of Scilly