Scope
Description
Project Title: Roof Replacement Works (Phase 1)
Location: St Helen's C.E Primary School, Highfield Road, Hemsworth, Wakefield, WF9 4EG
Client: Enhance Academy Trust
Scope of Works
This procurement seeks a qualified contractor to undertake the Phase 1 roof replacement at St Helen's C.E Primary School. The contract duration is 12 weeks, starting Monday 11th August 2025 and ending Friday 31st October 2025.
The project involves:
Removal and disposal of existing bituminous felt roof coverings, associated rooflights, and rainwater goods.
Installation of a new built-up waterproofing system, including:
Gutter details.
Replacement of rainwater goods.
Rooflight replacement, including:
Making good around rooflight cheeks.
Infilling of removed units where applicable.
All work must conform to current Building Regulations and manufacturer specifications.
Key Requirements
Works must follow the Perito Building Consultancy Ltd Schedule of Works and The Garland Company (UK) Ltd Proposal Specification.
Drawings provided include various Safe2Torch detailing, rooflight layouts, and tapered insulation plans.
All operatives must hold a valid enhanced DBS check.
Contractor must adhere to JCT 2024 Minor Works Building Contract terms.
Deliverables
Completion of roofing works as per specification.
Provision of:
Health and Safety documentation including Construction Phase Plan.
Building Manual (hard copy and digital) prior to handover.
As-built drawings, guarantees, warranties, and maintenance guides.
Insurance and Safety
Contractor must carry public liability insurance of at least £5 million.
Works must comply with CDM Regulations, health and safety laws, and site-specific access and safety protocols.
Site will remain partially occupied, and normal working hours are 07:30-17:30, Monday to Friday.
Submission Requirements
Priced Schedule of Works and Summary of Costs.
Proposed programme of work.
Health and safety risk assessments and policies.
Confirmation of materials and any proposed product substitutions.
Total value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 11 August 2025 to 31 October 2025
- 2 months, 21 days
Main procurement category
Works
CPV classifications
- 45261000 - Erection and related works of roof frames and coverings
Submission
Enquiry deadline
11 July 2025, 11:59pm
Submission type
Requests to participate
Deadline for requests to participate
18 July 2025, 11:59pm
Submission address and any special instructions
email - james.walshaw@enhanceacad.org.uk
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Suppliers to be invited to tender
Minimum 7 suppliers
Award decision date (estimated)
21 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70% |
| Quality | Quality | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Concession
Competitive flexible procedure description
Market Engagement
- Early engagement with potential suppliers to test market capacity and gather feedback on the draft scope and procurement approach.
Selection Questionnaire (SQ)
- Suppliers submit evidence of:
- Relevant experience in roofing projects
- Health & safety compliance (CDM 2015)
- Financial standing and insurance
- Accreditations (e.g. CHAS, Constructionline)
- Outcome: Shortlist of qualified suppliers invited to tender
Invitation to Tender
- Shortlisted suppliers submit initial tenders based on the scope provided by Perito Building Consultancy.
- Evaluation based on:
- Technical quality
- Price
- Social value
Negotiation & Clarification
- Contracting authority may enter into negotiations with one or more suppliers to:
- Clarify proposals
- Refine technical solutions
- Explore value engineering opportunities
- Suppliers may be invited to resubmit improved tenders
Refinement of Award Criteria
- Based on insights from negotiation, the authority may refine the weightings or sub-criteria, provided changes are transparent and communicated to all bidders.
Final Tender Submission
- Final tenders submitted by remaining suppliers
- Evaluation based on updated criteria
Award & Standstill
- Contract awarded to the most economically advantageous tender (MEAT)
- Standstill period observed before contract execution
Reduced tendering period
Yes
State of urgency - minimum 10 days
Documents
Associated tender documents
St Helens - Garland UK - Performance Qualification Document v.docx
Contracting authority
ENHANCE ACADEMY TRUST
- Companies House: 07904096
- Public Procurement Organisation Number: PPXB-2936-WCWW
Church Bank House
Bradford
BD1 4DY
United Kingdom
Region: UKE41 - Bradford
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
ENHANCE ACADEMY TRUST
Summary of their role in this procurement: Procurement Officer
- Public Procurement Organisation Number: PPXB-2936-WCWW
Church Bank House
Bradford
BD1 4DY
United Kingdom
Email: office@enhanceacad.org.uk
Region: UKE41 - Bradford