Scope
Reference
x
Description
This Invitation to Tender ("ITT") has been issued by Leicester, Leicestershire and Rutland Combined Fire Authority also known as Leicestershire Fire and Rescue Service (The Customer) who are seeking to award a Contract for the provision of a People, Premises and Risk Management System (PPRMS) including Support Services, Maintenance and System Development.
The Contract is expected to be awarded to a single supplier.
The Contract Term shall be for an initial period of 3 years with the option to extend by a single 2-year extension period (The maximum term of the contract being 5 years).
The anticipated commencement date of the Contract is November 2025. Any changes to this commencement date will be communicated to all bidders via email.
Total value (estimated)
- £350,000 excluding VAT
- £420,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- Possible extension to 31 October 2030
- 5 years
Description of possible extension:
Up to a maximum of 24 months
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKF - East Midlands (England)
Submission
Enquiry deadline
24 July 2025, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
11 August 2025, 10:00am
Submission address and any special instructions
Requests for documents and submissions must be sent to ictprocurement@leics-fire.gov.uk
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
20 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Solution | Quality | 50% |
| Delivery Programme | Quality | 20% |
| Support and Maintenance | Quality | 20% |
| Price | Price | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The assessment process includes 2 stages comprising:
Stage 1 - Capability Assessment
Stage 2 - Demonstrations, Delivery Assessment
Justification for not publishing a preliminary market engagement notice
Performed under these 2015 regulations. Publication reference: 2025/S 000-005691
Contracting authority
Leicester, Leicestershire and Rutland Combined Fire Authority
- Public Procurement Organisation Number: PLQW-5489-JMZQ
12 Geoff Monk Way,
Leicester
LE4 3BU
United Kingdom
Contact name: Jenny Kirby
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government