Section one: Contracting authority
one.1) Name and addresses
The Royal Borough of Windsor and Maidenhead Council
Town Hall,St Ives Road
MAIDENHEAD
SL61RF
Contact
Joey Stanford
Telephone
+44 1628796730
Country
United Kingdom
Region code
UKJ11 - Berkshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
RBWM Grounds Maintenance Procurement - PIN
two.1.2) Main CPV code
- 77310000 - Planting and maintenance services of green areas
two.1.3) Type of contract
Services
two.1.4) Short description
This is a PIN inviting suppliers to respond to a survey for early engagement purposes.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77320000 - Sports fields maintenance services
- 77340000 - Tree pruning and hedge trimming
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
Windsor and Maidenhead.
two.2.4) Description of the procurement
1. The primary purpose of this prior information notice (PIN) is to alert potential suppliers to a potential opportunity in relation to grounds maintenance services across Windsor and Maidenhead and to invite them to provide initial feedback to assist with its delivery model. At present, the lotting structure is to be determined. It is likely the opportunity will be formally published in Autumn 2025. Future waves of market engagement are envisaged. We are simply exploring options at this stage.
2. This contract term has not been determined, nor has the financial envelope. However, the current contract is approximately 10+5 with a spend of £1.5m per annum. This is not a commitment from RBWM but more so to give potential suppliers a flavour of historic activities.
3. The services are a core requirement for RBWM and it is expected that commencement of the new contracts shall be no later than October 2026, following around 5 months of mobilisation. However, this is yet to be finalised. RBWM is currently considering its procurement route - we are not making conclusive representations at this juncture.
4. RBWM is inviting suppliers to respond to the below survey: https://forms.office.com/e/Y5FvkFAzdL. Please feel free to provide as little or as much detail as you wish - most questions are non-mandatory. In the alternative, and should you have any other questions, please contact: Joey.Stanford@RBWM.gov.uk. We would also welcome 1-2-1 Teams discussions - simply e-mail Joey Stanford (above) with names of attendees and preferred dates. Please note that the deadline for feedback is 17/01/2025 by 1pm.
two.3) Estimated date of publication of contract notice
26 September 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes