Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9 Adelaide Street
Belfast
BT2 8DJ
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance, repair and inspection of grounds maintenance plant and equipment.
Reference number
T2481
two.1.2) Main CPV code
- 50530000 - Repair and maintenance services of machinery
two.1.3) Type of contract
Services
two.1.4) Short description
This ITT was issued by the Council in connection with a competitive procurement being conducted in accordance with the Regulations.
The Council invited Tenders from suitably qualified and experienced economic operators ‘Bidders’ for the provision of a comprehensive maintenance, repair and inspection service of a wide range of grounds maintenance equipment.
This ITT set out the information which was required by the Council to assess the suitability of Bidders' experience, organisational and financial standing to meet the ITT requirement. In addition to this, quality, social value, and pricing proposals were also assessed before contract award .
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £800,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast City Council area
two.2.4) Description of the procurement
This Contract is for the provision of a comprehensive maintenance, repair and inspection service of a range of grounds maintenance equipment for the Council.
The Service shall ensure that all applicable equipment is maintained, repaired and inspected as required to ensure they are of a safe and satisfactory standard for the purpose for which they are intended.
The Service shall include, but not limited to, the following aspects:
inspection, safety checks, servicing, workshop repair, on-site repair, standby arrangements , preparation of service schedules, maintenance of work records, provision of safe custody, care and insurance of equipment whilst waiting for, during and after repair, service or maintenance work, or awaiting collection from same.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery – Work Planning and Resourcing / Weighting: 20
Quality criterion - Name: Contract and Performance Management / Weighting: 15
Quality criterion - Name: Social Value / Weighting: 15
Price - Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The Contract shall be effective from the date of award of Contract for an initial period of 3years.
The Council reserves the right to extend/renew the Contract up to a further 2 years. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
Other equipment/vehicle/plant maintenance, repair or servicing services provided the Contractor has the capacity and capability to do so.
Additional equipment or types of equipment not currently listed in Annexe 1.
Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated.
The Council reserves the right to add or remove equipment from the Contract in line with the Council’s requirements. Where the Council identifies an additional equipment to be added, the Contractor will be expected to price based on similar equipment/ service tasks priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Values included in this notice include for potential options and future price rises in line with market conditions.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-019648
Section five. Award of contract
Contract No
T2481
Title
Maintenance, repair and inspection of grounds maintenance plant and equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 December 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Keys Brothers
Hillsborough
Country
United Kingdom
NUTS code
- UKN0E - Lisburn and Castlereagh
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £800,000
Total value of the contract/lot: £800,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Belfast
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Belfast
Country
United Kingdom