Section one: Contracting authority
one.1) Name and addresses
H M REVENUE & CUSTOMS
100 PARLIAMENT STREET
LONDON
SW1A2BQ
Contact
Joseph Stelling
Country
United Kingdom
Region code
UKI32 - Westminster
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.gov.uk/government/organisations/hm-revenue-customs
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
http://hmrc.sourcing-eu.ariba.com/ad/selfRegistration
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Basic PAYE Tool and Paper Capture Tool
Reference number
SR2196298844
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Previous Notice: 2024/S 000-034669
HMRC are seeking a supplier to build, run and maintain our Basic PAYE Tool and Paper Capture Tool, these are services that support employers with 9 or fewer employees to manage their payroll and calculate tax.
We hold the intellectual property which would be made available to the appointed supplier.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This is an update to a previous PIN (2024/S 000-034669), which can be found through the following link:
https://www.find-tender.service.gov.uk/Notice/034669-2024?origin=SearchResults&p=1
This is not a call for competition.
Open to all suppliers interested in bidding for this opportunity, a live market engagement session will be held over Microsoft Teams from 15:00-16:30, Monday 9th December 2024. This session is intended to provide more details on the scope and requirements of the intended contract, the commercial timeline and route to market, and to allow suppliers the opportunity to ask their own questions.
Interested parties will be able to register interest for up to two employees to attend this virtual event. For details on how to register, please see the section below.
Note that the competition for this requirement is anticipated to be released in the coming weeks. A call for competition will be published following the market engagement event.
two.2.14) Additional information
To register your interest in this opportunity, please complete the following registration form by 12:00 Friday 6th December, and provide the following details:
-The names of (up to) two supplier representatives who would like to attend this event
-The email addresses of the supplier representatives who would like to attend this event
REGISTRATION FORM: https://forms.office.com/e/w5kQ164niG
An email invitation to join the event will be sent shortly after the response deadline has passed. Should you have registered and not received an invitation by 12:00 (noon) the day of the event, please contact the provided email address.
two.3) Estimated date of publication of contract notice
16 December 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Real Time Information Basic PAYE Tools (BPT) downloadable desktop application
BPT is a software product with English and Welsh text that provides the ability for small employers to create their own Employer Database to support and streamline many of the basic day-to-day requirements of maintaining a payroll system. BPT provides for employers to operate their payroll digitally and submit their payroll information to HMRC in the following employer submissions:
-RTI Full Payment Submission (FPS)
-RTI Employer Payment Summary (EPS)
-NINO Verification Request (NVR)
-Earlier Year Update (EYU) (support only)
BPT is an end-to-end payroll system, compatible with current supported desktop operating systems, which is provided by HMRC to employers (with 9 live or fewer employees) to ensure legal compliance and enables businesses to accurately calculate, record and report PAYE tax, National Insurance, Student and Postgraduate Loans, statutory payments, and employer records, correct digital submission mistakes, produce payslips and much more.
As we retain the Intellectual Property, we expect the selected supplier to potentially rebuild and/or modernize the tool throughout the duration of the contract.
BPT can be downloaded and guidance found at the following links:
https://www.gov.uk/basic-paye-tools
https://www.gov.uk/government/collections/guidance-for-employers-on-using-basic-paye-tools-bpt
Paper Capture Tool (PCT) desktop application
A software product that provides the ability for HMRC Operators to capture information from paper submissions, plus supports the Operators ability to submit the following employer paper submissions:
-RTI Full Payment Submission (FPS)
-RTI Employer Payment Summary (EPS)
-Construction Industry Scheme (CIS) Updates
As we retain the Intellectual Property, we expect the selected supplier to update the application annually and modernise throughout the duration of the contract.