Section one: Contracting authority
one.1) Name and addresses
H M REVENUE & CUSTOMS
100 PARLIAMENT STREET
LONDON
SW1A2BQ
Contact
Stacey Alvis
Telephone
+44 7823360130
Country
United Kingdom
Region code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.gov.uk/government/organisations/hm-revenue-customs
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
http://hmrc.sourcing-eu.ariba.com/ad/selfRegistration
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://hmrc.sourcing-eu.ariba.com/ad/selfRegistration
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Basic PAYE Tool and Paper Capture Tool
Reference number
SR2196298844
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
THIS IS A CALL FOR COMPETITION.
HMRC are seeking a supplier to build, run and maintain our Basic PAYE Tool and Paper Capture Tool, these are services that support employers with 9 or fewer employees to manage their payroll and calculate tax.
We hold the intellectual property which would be made available to the appointed supplier.
Competition go live 31st January 2025
Competition close 3rd March 2025
two.1.5) Estimated total value
Value excluding VAT: £7,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Real Time Information Basic PAYE Tools (BPT) downloadable desktop application.
BPT is a software product with English and Welsh text that provides the ability for small employers to create their own Employer Database to support and streamline many of the basic day-to-day requirements of maintaining a payroll system.
BPT provides for employers to operate their payroll digitally and submit their payroll information to HMRC in the following employer submissions:
-RTI Full Payment Submission (FPS)
-RTI Employer Payment Summary (EPS)
-NINO Verification Request (NVR)
-Earlier Year Update (EYU) (support only)
BPT is an end-to-end payroll system, compatible with current supported desktop operating systems, which is provided by HMRC to employers (with 9 live or fewer employees) to ensure legal compliance and enables businesses to accurately calculate, record and report PAYE tax, National Insurance, Student and Postgraduate Loans, statutory payments, and employer records, correct digital submission mistakes, produce payslips and much more.
As we retain the Intellectual Property, we expect the selected supplier to potentially rebuild and/or modernize the tool throughout the duration of the contract.
BPT can be downloaded and guidance found at the following links:
https://www.gov.uk/basic-paye-tools
https://www.gov.uk/government/collections/guidance-for-employers-on-using-basic-paye-tools-bpt
Paper Capture Tool (PCT) desktop application
A software product that provides the ability for HMRC Operators to capture information from paper submissions, plus supports the Operators ability to submit the following employer paper submissions:
-RTI Full Payment Submission (FPS)
-RTI Employer Payment Summary (EPS)
-Construction Industry Scheme (CIS) Updates
As we retain the Intellectual Property, we expect the selected supplier to update the application annually and modernise throughout the duration of the contract.
Register for the Event
To register your interest in this opportunity through our HMRC Ariba system, please contact Stacey Alvis, stacey.alvis1@hmrc.gov.uk. If you are already registered on the Ariba system, please provide your ANID number and the email address of the relevant contact and you will be added to the competition.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract may be re-procured - to be determined.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-038826
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 March 2025
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
3 March 2025
Local time
2:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
HMRC
London
Country
United Kingdom