Scope
Reference
EEM0046
Description
This is a Planned Procurement Notice as Efficiency East Midlands (EEM) are conducting a tender exercise in September 2025 to procure a Retrofit, Insulation and Associated Works Framework to replace our existing Framework which will expire on 3rd April 2026. The Framework will provide EEM Members with a provision for the design, enabling and installation of various types of insulation as described within the tender documents along with all associated works to aid with improving the thermal performance of our membership's property stock. This Framework also includes elements of Solar PV and renewable heating such as ASHP's, which would be typically be installed at the same time as insulation works as part of a retrofit programme.
Works delivered via this framework will be to domestic and commercial properties.
Domestic properties will typically be consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, and depots and any other building owned and/or managed by our membership.
Commercial properties will include but not be limited to business units, office buildings, hospitals and care facilities, academies, schools, colleges, universities, education centres, student accommodation, homes and care facilities for older people, children's homes and centres, community centres, leisure centres and gyms, libraries, pavilions, changing rooms and public toilets, outdoor leisure facilities, car parks, industrial units, depots, and garages.
The Framework will be split into the following geographical lots:
• Lot 1 - Midlands
• Lot 2 - National Coverage
Lot 1 is being created to support Members by providing retrofit, insulation and associated works for properties located within the Midlands region.
Lot 2 is being created to support Members by providing retrofit, insulation and associated works for properties located across England and Wales.
Contractors (and/or subcontractors) must be a Member of a relevant Competent Person Scheme or Trade Association to be awarded a place on the Framework, including this requirement gives our Members confidence that they are appointing competent and compliant contractors.
This will include but not limited to:
Trustmark Accreditation
PAS2030:2023 and PAS2038:2021
National Insulation Association (NIA), Cavity Insulation Guarantee Agency (CIGA), Solid Wall Insulation Guarantee Agency (SWIGA), Insulation Assurance Authority (IAA) or equivalent
MCS Accreditation
FENSA or equivalent
NICEIC/ECA or equivalent
Gas Safety Certification
The documents will be available on Delta eSourcing from Monday 8th September 2025 with a submission deadline of Monday 8th December 2025.
Commercial tool
Establishes a framework
Contract dates (estimated)
- 6 April 2026 to 5 April 2030
- 4 years
Main procurement category
Works
CPV classifications
- 09321000 - Hot water
- 09330000 - Solar energy
- 42511110 - Heat pumps
- 44220000 - Builders' joinery
- 44620000 - Central-heating radiators and boilers and parts
- 45100000 - Site preparation work
- 45210000 - Building construction work
- 45232141 - Heating works
- 45259300 - Heating-plant repair and maintenance work
- 45260000 - Roof works and other special trade construction works
- 45310000 - Electrical installation work
- 45320000 - Insulation work
- 45331110 - Boiler installation work
- 45333000 - Gas-fitting installation work
- 45350000 - Mechanical installations
- 45400000 - Building completion work
- 50721000 - Commissioning of heating installations
- 71314310 - Heating engineering services for buildings
- 71321200 - Heating-system design services
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. Midlands
Description
Lot 1 is being created to support Members by providing retrofit, insulation and associated works for properties located within the Midlands region.
Contract locations
- UKF - East Midlands (England)
- UKG - West Midlands (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. National Coverage
Description
Lot 2 is being created to support Members by providing retrofit, insulation and associated works for properties located across England and Wales.
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
16
Award method when using the framework
Either with or without competition
Participation
Particular suitability
Lot 1. Midlands
Lot 2. National Coverage
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
8 September 2025
Enquiry deadline
17 November 2025, 2:00pm
Tender submission deadline
8 December 2025, 2:00pm
Submission address and any special instructions
Tenders must be completed and submitted electronically via https://www.delta-esourcing.com/
Any submissions received via email (or other means) will be rejected.
We reserve the right to cancel the tendering process and reject all bids at any time prior to award of tender without incurring any liability to the affected tenderers. We shall not be bound to accept the lowest or any tender and reserves to itself the right as its absolute discretion to accept or not to accept any tender. We also reserve the right to award a part contract on any tender and disregard any items after the tender has been submitted.
The tenderer shall be deemed to have examined fully, at the time of tendering, the tender documents. The tenderer shall bring any discrepancies to the attention of the Procurement Officer during the period allowed for tendering, otherwise it shall be accepted that all items in the Tender Documents have been included in the tender.
We reserve the right to reject any tender submission that is returned without the required information.
EEM reserve the right to reject a submission from an excluded supplier, excludable supplier and a supplier on the debarment list.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 March 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Presentation | There will be an allocated % weighting per question within the presentation. For each presentation question response, the Contractor that receives a score of 5 will receive the maximum quality... |
Quality | 50% |
| EEM0046 EWI Rates Property Schemes | Price | 16% | |
| Scheme SOR's | Price | 10% | |
| Social Value and Sustainability Assessment | The overall quality weighting of 10% will be split as follows: Carbon Reduction and Sustainability - 4% Sustainability - Pass/Fail Waste Carrier Licence - Pass/Fail Social Value - 6% Social Value Case... |
Quality | 10% |
| Scenario's | Price | 6% | |
| Associated Works SOR's | Price | 5% | |
| Labour | Price | 3% |
Procedure
Procedure type
Open procedure
Contracting authority
EFFICIENCY EAST MIDLANDS LIMITED
- Companies House: 07762614
- Public Procurement Organisation Number: PRXX-3953-HVQM
3 Maisies Way
Alfreton
DE55 2DS
United Kingdom
Email: tenders@eem.org.uk
Region: UKF12 - East Derbyshire
Organisation type: Public authority - sub-central government