Section one: Contracting authority
one.1) Name and addresses
Solihull Metropolitan Borough Council
Council House, Manor Square
Solihull
B913QB
Country
United Kingdom
Region code
UKG32 - Solihull
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SOL - Hard Facilities Management 2024
Reference number
2023/S 000-032142
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
Comprehensive Hard Facilities Management (Hard FM) services for both corporate and
domestic properties.
Hard FM providers are required to cover a wide range of facilities management requirements,
tailored to meet the diverse needs of SMBC's corporate and domestic properties:
Corporate Properties:
Mechanical and Electrical Maintenance: Reliable upkeep of electrical and mechanical
systems to support SMBC business operations.
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Building Fabric and Structure Maintenance: Maintain the structural integrity of our facilities.
HVAC Systems: Maintenance of heating, ventilation, and air conditioning systems for a
comfortable workplace.
Energy Management: Decarbonisation and retrofit works.
Fire Safety Systems: Comprehensive fire safety management to protect your corporate
assets.
Domestic Properties:
Including but not limited to
Home Maintenance: Ensure the safety and comfort of residents with your home maintenance
services.
Plumbing and Water Management: Effective management of plumbing systems and water
conservation.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £300,000,000
two.2) Description
two.2.1) Title
Hard FM (Corporate)
Lot No
1
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Solihull Metropolitan Borough Council is seeking a qualified and experienced service
provider to manage and maintain all hard facilities, ensuring the utmost efficiency, safety,
and sustainability of its corporate property estate.
Scope of Services:
The tender will cover a comprehensive range of hard facilities management services,
including but not limited to:
Mechanical and Electrical Systems Maintenance: Ensure the reliable operation of all
mechanical and electrical systems.
Building Fabric and Structure Maintenance: Maintain the structural integrity of our facilities.
Plumbing and Water Management: Manage plumbing systems and water efficiency.
HVAC Systems: Heating, ventilation, and air conditioning system maintenance.
Fire Safety and Security: Implement and maintain fire safety and security systems.
Energy Management: Decarbonisation and retrofit works
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
60 months (split annually) of extensions will be available after the initial 60 month term
two.2) Description
two.2.1) Title
Hard FM (Social Housing)
Lot No
2
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Solihull Metropolitan Borough Council and Solihull Community Housing is seeking a
qualified and experienced service provider to deliver comprehensive hard facilities
management solutions, ensuring the safety, comfort, and functionality of our residential
spaces.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
60 months (split annually) of extensions will be available after the initial 60 month term
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-032142
Section five. Award of contract
Contract No
SOL - 17733/1
Title
SOL - Hard Facilities Management 2025 (Corporate)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2025
five.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GRAHAM Asset Management Ltd t/a GRAHAM
Belfast
Country
United Kingdom
NUTS code
- UKN06 - Belfast
Companies House
NI071100
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £180,000,000
Section five. Award of contract
Contract No
SOL - 17733/2
Title
SOL - Hard Facilities 2025 (Social Housing)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Dodd Group (Midlands) Limited
Coleshill
Country
United Kingdom
NUTS code
- UKG13 - Warwickshire
Companies House
1179878
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £120,000,000
Section six. Complementary information
six.3) Additional information
This contract is open to all public sector organisations and other bodies within the specified
geographic area to include (but not limited to) and as detailed further in the procurement
documents:
Local authorities including all Metropolitan Districts, Unitary Authorities, County Councils,
City Councils, District Councils and Borough Councils
Parish Councils, Town Councils and Combined Authorities
Government Departments, agencies and public bodies
Educational, training and learning establishments including but not limited to all pre-school,
nursery, day-care, child-care, primary, secondary, tertiary, further, higher, adult, vocational,
special educational, special needs and specialist educational establishments, publicly
funded schools (including Department for Education and local authority maintained
schools), voluntary aided schools; foundation schools; any faith educational establishments
including the Roman Catholic Dioceses and Anglican Dioceses, academies, free schools;
independent schools, public schools, private schools, grant-maintained schools, fee paying
schools, grammar schools; foundation partnerships; education authorities, universities,
colleges, city and manufacturing technology colleges, further education establishments;
higher education establishments and other educational establishments.
National Parks Authorities
Social Enterprises within Culture and Leisure
Registered providers of social housing
All members of the National Housing Federation
Police Forces
Fire and rescue services
NHS Bodies including Acute Trusts, Clinical Commissioning Groups, Mental Health Trusts,
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Health and Care Trusts, Ambulance Trusts, Area Teams, Special Health Authorities, Other
health related bodies and NHS property services
Department of Health Advisory Bodies and Committees
Hospices
All members of the Care Quality Commission, independent regulator of health and social
care in England
Care homes
Mental health service
Public service providers e.g. General practitioners' surgeries
Third Sector and Charities in the United Kingdom
Local enterprise partnerships (LEPs)
Successor organisations to those identified above and their subsidiaries.
The contract may be used by non-public body organisations where required to comply with
conditions associated with the use of public funds for these projects.
Limited companies and other enterprises qualifying as Bodies Governed by Public Law for the
purposes of Public Contracts Regulations 2015
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice (High Court)
London
Country
United Kingdom