Section one: Contracting authority
one.1) Name and addresses
University of the Highlands and Islands
UHI House, Old Perth Road
Inverness
IV2 3JH
Telephone
+44 1463255000
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for the Provision of an External Health & Safety Advisor
Reference number
CS-UHI-32946
two.1.2) Main CPV code
- 71317210 - Health and safety consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
The named Academic Partners of the University of the Highlands and Islands wish to form a Framework Agreement for the Provision of an External Health and Safety Advisor.
The named Academic Partners of the University are:
- UHI Argyll
- UHI Executive Office
- UHI Inverness
- UHI Moray
- UHI North, West and Hebrides
- UHI Perth
- Highland Theological College
- Sabhal Mòr Ostaig
- Scottish Association for Marine Science
The Framework Agreement is split into two (2) Lots:
Lot 1 – General Health & Safety
Lot 2 – Fire Safety
Each named Academic Partner may join the Framework Agreement at any time during the Framework Agreement, for some this will be when their existing supply Agreements expire; this means that from the beginning of the Framework Agreement, participation may be phased in.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £221,485.30
two.2) Description
two.2.1) Title
General Health & Safety
Lot No
1
two.2.2) Additional CPV code(s)
- 71317200 - Health and safety services
- 71317210 - Health and safety consultancy services
- 80561000 - Health training services
- 85100000 - Health services
- 90711100 - Risk or hazard assessment other than for construction
- 71313410 - Risk or hazard assessment for construction
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
two.2.4) Description of the procurement
The scope of Lot 1 shall cover ‘General Health and Safety’ Consultancy, which will encompass services such as, but not limited to:
- Guidance on Health and Safety legislation
- Risk Assessments
- Accident investigation
- Training
Further detail as to the scope of Lot 1 is covered in 'Appendix H - Specification'.
two.2.5) Award criteria
Quality criterion - Name: Specific Expertise / Weighting: 15%
Quality criterion - Name: Service Delivery / Weighting: 15%
Quality criterion - Name: Continuous Improvement / Weighting: 10%
Quality criterion - Name: Geographical Coverage / Weighting: 10%
Quality criterion - Name: Fair Work Practices / Weighting: 10%
Price - Weighting: 40%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fire Safety
Lot No
2
two.2.2) Additional CPV code(s)
- 71317100 - Fire and explosion protection and control consultancy services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
two.2.4) Description of the procurement
The scope of Lot 2 shall cover ‘Fire Safety’ Consultancy, which will encompass services such as, but not limited to:
- Guidance on Health and Safety legislation
- Risk Assessments
- Accident investigation
- Training
Further detail as to the scope of Lot 2 is covered in 'Appendix H - Specification'.
two.2.5) Award criteria
Quality criterion - Name: Specific Expertise / Weighting: 15%
Quality criterion - Name: Service Delivery / Weighting: 15%
Quality criterion - Name: Continuous Improvement / Weighting: 10%
Quality criterion - Name: Geographical Coverage / Weighting: 10%
Quality criterion - Name: Fair Work Practices / Weighting: 10%
Price - Weighting: 40%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-026401
Section five. Award of contract
Lot No
1
Title
General Health & Safety
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 November 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
D S Fire Safety
12 Walnut Grove
Leven
KY8 5PP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
1st Safety Solutions
8 Annat Road
Perth
PH2 7JF
Country
United Kingdom
NUTS code
- UKM77 - Perth & Kinross and Stirling
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Project Health and Safety Services
97-99 West Regent Street
GLASGOW
G2 2BA
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £3,650 / Highest offer: £10,010 taken into consideration
Section five. Award of contract
Lot No
2
Title
Fire Safety
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 November 2024
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
D S Fire Safety
12 Walnut Grove
Leven
KY8 5PP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Firelink Protection
Unit 11 , Glencryan Rd
Cumbernauld
G67 2H
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Baily Garner (Health & Safety) Ltd
1 Minster Court, Mincing Lane
London
EC3R 7AA
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1,300 / Highest offer: £4,320 taken into consideration
Section six. Complementary information
six.3) Additional information
Summary of Documentation to be submitted as part of Tender Submission (for Lot 1)
- Appendix A – Form of Tender
- Appendix B – Freedom of Information
- Appendix D – Supply Chain Code of Conduct
- Appendix E1 – Commercial Questionnaire
- Appendix F1 – Technical Questionnaire
- Appendix F3 – Technical Questionnaire
- Appendix I – UK GDPR Data Processor Assurance Assessment
- Appendix J – Conflict of Interest
Summary of Documentation to be submitted as part of Tender Submission (for Lot 2)
- Appendix A – Form of Tender
- Appendix B – Freedom of Information
- Appendix D – Supply Chain Code of Conduct
- Appendix E2 – Commercial Questionnaire
- Appendix F2 – Technical Questionnaire
- Appendix F3 – Technical Questionnaire
- Appendix I – UK GDPR Data Processor Assurance Assessment
- Appendix J – Conflict of Interest
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
(SC Ref:784544)
six.4) Procedures for review
six.4.1) Review body
Inverness Sheriff and Justice of the Peace Court
Inverness
IV1 1AH
Country
United Kingdom