Section one: Contracting authority
one.1) Name and addresses
University of the Highlands and Islands
UHI House, Old Perth Road
Inverness
IV2 3JH
Telephone
+44 1463255000
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for the Provision of an External Health & Safety Advisor
Reference number
CS-UHI-32946
two.1.2) Main CPV code
- 71317210 - Health and safety consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
The named Academic Partners of the University of the Highlands and Islands wish to form a Framework Agreement for the Provision of an External Health and Safety Advisor.
The named Academic Partners of the University are:
- UHI Argyll
- UHI Executive Office
- UHI Inverness
- UHI Moray
- UHI North, West and Hebrides
- UHI Perth
- Highland Theological College
- Sabhal Mòr Ostaig
- Scottish Association for Marine Science
The Framework Agreement is split into two (2) Lots:
Lot 1 – General Health & Safety
Lot 2 – Fire Safety
Each named Academic Partner may join the Framework Agreement at any time during the Framework Agreement, for some this will be when their existing supply Agreements expire; this means that from the beginning of the Framework Agreement, participation may be phased in.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
General Health & Safety
Lot No
1
two.2.2) Additional CPV code(s)
- 71317200 - Health and safety services
- 71317210 - Health and safety consultancy services
- 80561000 - Health training services
- 85100000 - Health services
- 90711100 - Risk or hazard assessment other than for construction
- 71313410 - Risk or hazard assessment for construction
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
two.2.4) Description of the procurement
The scope of Lot 1 shall cover ‘General Health and Safety’ Consultancy, which will encompass services such as, but not limited to:
- Guidance on Health and Safety legislation
- Risk Assessments
- Accident investigation
- Training
Further detail as to the scope of Lot 1 is covered in 'Appendix H - Specification'.
two.2.5) Award criteria
Quality criterion - Name: Specific Expertise / Weighting: 15%
Quality criterion - Name: Service Delivery / Weighting: 15%
Quality criterion - Name: Continuous Improvement / Weighting: 10%
Quality criterion - Name: Geographical Coverage / Weighting: 10%
Quality criterion - Name: Fair Work Practices / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for two (2) x twelve (12) month periods, subject to satisfactory performance and continued requirement of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fire Safety
Lot No
2
two.2.2) Additional CPV code(s)
- 71317100 - Fire and explosion protection and control consultancy services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
two.2.4) Description of the procurement
The scope of Lot 2 shall cover ‘Fire Safety’ Consultancy, which will encompass services such as, but not limited to:
- Guidance on Health and Safety legislation
- Risk Assessments
- Accident investigation
- Training
Further detail as to the scope of Lot 2 is covered in 'Appendix H - Specification'.
two.2.5) Award criteria
Quality criterion - Name: Specific Expertise / Weighting: 15%
Quality criterion - Name: Service Delivery / Weighting: 15%
Quality criterion - Name: Continuous Improvement / Weighting: 10%
Quality criterion - Name: Geographical Coverage / Weighting: 10%
Quality criterion - Name: Fair Work Practices / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for two (2) x twelve (12) month periods, subject to satisfactory performance and continued requirement of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Qualifications
For Lot 1, it is desirable for staff to possess a NEBOSH Diploma (or equivalent). It would be beneficial for staff to possess chartered membership of IOSH (or equivalent).
Please note the above certifications aren’t essential in order to bid for the Framework.
For Lot 2, it is desirable for staff to be registered on a national register of Fire Risk Assessors, such as the IFE Register (or equivalent).
Please note the above certification isn’t essential in order to bid for the Framework.
In respect of both Lots, the Contractor shall have appropriately qualified Staff in sufficient quantity to carry out the functions required in line with any relevant legislation and professional code(s) of practice.
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
Insurance
In respect of both Lots, Bidders must confirm they can provide the following supporting evidence prior to award:
- Employer's (Compulsory) Liability Insurance = 5 000 000 GBP or as required by statute
- Public Liability Insurance = 5 000 000 GBP
- Professional Indemnity Insurance = 2 000 000 GBP
Information provided will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice
Accounts
In respect of both Lots, the following evidence will be requested with tender submissions in order to conduct analysis of organisation’s financial standing.
- Contractors are required to submit 2 years audited accounts including profit and loss statements, or equivalent before the tender submission deadline.
Alternatively, if you are unable to provide the required accounting information – e.g., a new business without the required accounts, please provide a banker’s letter demonstrating their willingness to support your organisation over the term of the Framework Agreement.
Information provided will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per specification of requirements, the SPD and all tender documentation.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
20 September 2024
Local time
9:00am
Changed to:
Date
23 September 2024
Local time
9:00am
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 September 2024
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: August 2026 OR August 2027 OR August 2028
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Summary of Documentation to be submitted as part of Tender Submission (for Lot 1)
- Appendix A – Form of Tender
- Appendix B – Freedom of Information
- Appendix D – Supply Chain Code of Conduct
- Appendix E1 – Commercial Questionnaire
- Appendix F1 – Technical Questionnaire
- Appendix F3 – Technical Questionnaire
- Appendix I – UK GDPR Data Processor Assurance Assessment
- Appendix J – Conflict of Interest
Summary of Documentation to be submitted as part of Tender Submission (for Lot 2)
- Appendix A – Form of Tender
- Appendix B – Freedom of Information
- Appendix D – Supply Chain Code of Conduct
- Appendix E2 – Commercial Questionnaire
- Appendix F2 – Technical Questionnaire
- Appendix F3 – Technical Questionnaire
- Appendix I – UK GDPR Data Processor Assurance Assessment
- Appendix J – Conflict of Interest
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=771196.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:771196)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=771196
six.4) Procedures for review
six.4.1) Review body
Inverness Sheriff and Justice of the Peace Court
Inverness
IV1 1AH
Country
United Kingdom