Section one: Contracting authority
one.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
Contact
Pasha Keir
Telephone
+44 3451550000
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Social protection
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cupar Core and Cluster (Tailabout) Service
Reference number
SC0052
two.1.2) Main CPV code
- 85300000 - Social work and related services
two.1.3) Type of contract
Services
two.1.4) Short description
The H&SCP wishes to commission a service for the provision of care and support of a group of 12 individuals (this includes one vacancy which is in the process of being filled) with a severe and enduring mental illness/disorders that often disrupts major areas of their life, including relationships, employment, housing, and self-care, leading to a need for specialised support services.
two.1.5) Estimated total value
Value excluding VAT: £688,500
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
- 85300000 - Social work and related services
- 85310000 - Social work services
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Cupar, Fife
two.2.4) Description of the procurement
This requirement is for the provision of care and support of a group of 12 individuals (this includes one vacancy which is in the process of being filled) with a severe and enduring mental illness/disorders that often disrupts major areas of their life, including relationships, employment, housing, and self-care, leading to a need for specialised support services. This service initially allowed the individuals to be moved from inpatients in Stratheden Hospital into their own homes in the community and now is a supported living service to promote and sustain mental health rehabilitation.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 85
Price - Weighting: 15
two.2.6) Estimated value
Value excluding VAT: £688,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
17 March 2025
End date
16 March 2030
This contract is subject to renewal
Yes
Description of renewals
The option to extend for a further 12 months is built into the Contract. This is likely to be an ongoing requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Fife Council may require additional purchases under this contract which have not been specifically detailed in the specification however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-027268
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 January 2025
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
6 January 2025
Local time
5:00pm
Place
Fife House, Glenrothes or from staff homes if working from home.
Information about authorised persons and opening procedure
The Postbox is opened by 2 Procurement Staff.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If the requirement is still required a further procurement exercise may be undertaken.
six.3) Additional information
The Contract is expected to commence on 17th March 2025. Please note if a transition period to a new Provider is required then it will commence as soon as possible after this date.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=781297.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Sub Contracting is not permitted as outlined in the Tender documents.
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Community Benefits have not previously been sought for these services as to date they have been deemed to be delivering a Community Benefit in themselves: “by their nature the services provided under this Contract continually benefit members of the community. In addition, many of the providers in the market are local companies employing local carers.”
Community Benefits have been considered for this procurement but have not been deemed as appropriate therefore will not be requested for the following reasons:
- Community benefits are often encouraged to be around generating employment and training opportunities however it is well documented that the Care Sector is experiencing issues in recruiting and retaining staff, and it is felt that this would add additional pressures.
- Traditionally, wider communities offer support to Care Providers in the form of volunteers, fundraising etc. which is the opposite to Care Providers offering additional benefits to the community.
- It is felt that asking for other community benefits would place a disproportionate burden on the Providers at a time when they are already dealing with the aftermath of the Covid-19 pandemic, EU Exit and the Cost-of-Living Crisis.
(SC Ref:781297)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=781297
six.4) Procedures for review
six.4.1) Review body
Kirkcaldy Sheriff Court
Kirkcaldy
KY1 1XQ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.