Section one: Contracting authority
one.1) Name and addresses
Southampton City Council
Civic Centre, Civic Centre Road,
SOUTHAMPTON
SO14 7LY
Contact
Jason Barrett
tendermanagement@southampton.gov.uk
Telephone
+44 2380832688
Country
United Kingdom
Region code
UKJ32 - Southampton
Internet address(es)
Main address
https://www.southampton.gov.uk
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mechanical Services MTC (Planned Maintenance/Term Servicing, Breakdown & Repair Services)
Reference number
DN2703
two.1.2) Main CPV code
- 50712000 - Repair and maintenance services of mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The requirement is to establish a specialist measured term contractor that can support Southampton City Council in delivering a wide range of general mechanical services to a range of public and civic buildings, schools, and other non-domestic and domestic premises owned, managed, leased or supported by SCC; all to agreed standards and in a timely, consistent, cost effective and safe manner.
Such services shall generally comprise:-
* planned maintenance & term servicing;
* breakdown and repair services (inc emergency call-outs);
* replacements;
to a range of commercial plant and equipment, including:
* commercial boilers (primarily gas, but also oil and biomass);
* heating systems & hot and cold water plant and services;
* ventilation and air conditioning equipment;
* and associated equipment and control systems
including all electrical and builders work associated with these mechanical services.
A more detailed description of the service required is provided within the suite of supporting bidding documents.
two.1.5) Estimated total value
Value excluding VAT: £9,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
two.2.4) Description of the procurement
The requirement is to establish a specialist measured term contractor that can support Southampton City Council in delivering a wide range of general mechanical services to a range of public and civic buildings, schools, and other non-domestic and domestic premises owned, managed, leased or supported by SCC; all to agreed standards and in a timely, consistent, cost effective and safe manner.
Such services shall generally comprise:-
* planned maintenance & term servicing;
* breakdown and repair services (inc emergency call-outs);
* replacements;
to a range of commercial plant and equipment, including:
* commercial boilers (primarily gas, but also oil and biomass);
* heating systems & hot and cold water plant and services;
* ventilation and air conditioning equipment;
* and associated equipment and control systems
including all electrical and builders work associated with these mechanical services.
A more detailed description of the service required is provided within the suite of supporting bidding documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £9,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The contract shall be for an initial 5 year term followed by a 3-year extension option and a further 2-year extension option (to a maximum of 10 years); all subject to satisfactory performance, retention of competitive rates and a demonstration of fit for purpose.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 January 2025
Local time
12:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Procurement Review Body
London
Country
United Kingdom