- Lot 1. North Wales Arboriculture Services
- Lot 2. North Wales Chainsaw Services
- Lot 3. Mid Wales Arboriculture Services
- Lot 4. Mid Wales Chainsaw Services
- Lot 5. South West Wales Arboriculture Services
- Lot 6. South West Wales Chainsaw Services
- Lot 7. South East-Central Wales Arboriculture Services
- Lot 8. South East-Central Wales Chainsaw Services
Scope
Reference
project_59656
Description
Tender notice for NRW's Arb & Chainsaw Service framework renewal, covering 4 geographical areas and two separate lot types; arboriculture services and chainsaw service
Commercial tool
Establishes a framework
Total value (estimated)
- £8,000,000 excluding VAT
- £9,600,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 77200000 - Forestry services
- 03000000 - Agricultural, farming, fishing, forestry and related products
Contract locations
- UKL - Wales
Lot constraints
Maximum number of lots a supplier can bid for: 2
Maximum number of lots a supplier can be awarded: 2
Description of how multiple lots may be awarded:
The number of suppliers that NRW intends to appoint for each Lot is stated below. The numbers indicated represent the preferred number, but the actual number of suppliers appointed may vary depending on the outcome of the procurement process and could be more or less than indicated.
Lot 1 North Wales Arb - up to 8
Lot 2 North Wales Chainsaw - up to 8
Lot 3 Mid Wales Arb - up to 8
Lot 4 Mid Wales Chainsaw - up to 8
Lot 5 South West Wales Arb - up to 8
Lot 6 South West Wales Chainsaw - up to 8
Lot 7 South East/Central Wales Arb - up to 8
Lot 8 South East/Central Wales Chainsaw - up to 8
Suppliers are permitted to bid for
ONE Arboriculture and ONE Chainsaw lot only.
Bidders must chose just one geographical area in which to bid. (The Arboriculture and Chainsaw Lots applied for cannot be in different Lot areas).
Suppliers will be required to indicate which Lots they are bidding for in the online form in eTender Wales. Tender responses which do not comply with this requirement as to how to bid in respect of the Lots may be determined by NRW to be non-compliant and therefore excluded from the procurement.
Not the same for all lots
Contract dates and options are shown in Lot sections, because they are not the same for all lots.
Lot 1. North Wales Arboriculture Services
Description
North Wales Arboriculture Services - suppliers may be offered work through direct award or mini-competition anywhere in North Wales - refer to lotting map in tender documents.
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 30 October 2025 to 30 October 2027
- Possible extension to 30 October 2029
- 4 years, 1 day
Description of possible extension:
The anticipated duration of the Framework Agreement will be 2 years with options to extender an extra 2 years (2+1+1)
• Extension will be dependent on the following or other criteria
• Market conditions
• Operational requirement changes
• Supplier performance
The decision on whether to use the above options will be at NRW's discretion.
The duration of any individual call-off contract awarded under this framework agreement will be as set out during the specific call-off process.
Options
The right to additional purchases while the contract is valid.
NRW will use this lot for any or all of its service requirements in North Wales.
NRW does not guarantee any level of spend to suppliers.
NRW may, at its discretion use a contingency lot for mini-competition where a previous lot competition has not been successful or where work likes on or near to geographical lot boundaries.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. North Wales Chainsaw Services
Description
Chainsaw Services in North Wales
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 30 November 2025 to 30 October 2027
- Possible extension to 30 October 2029
- 3 years, 11 months, 1 day
Description of possible extension:
The anticipated duration of the Framework Agreement will be 2 years with options to extender an extra 2 years (2+1+1)
• Extension will be dependent on the following or other criteria
• Market conditions
• Operational requirement changes
• Supplier performance
The decision on whether to use the above options will be at NRW's discretion.
The duration of any individual call-off contract awarded under this framework agreement will be as set out during the specific call-off process.
Options
The right to additional purchases while the contract is valid.
NRW will use this lot for any or all of its service requirements in North Wales.
NRW does not guarantee any level of spend to suppliers.
NRW may, at its discretion use a contingency lot for mini-competition where a previous lot competition has not been successful or where work likes on or near to geographical lot boundaries.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Mid Wales Arboriculture Services
Description
Arboriculture Services in Mid Wales
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 30 November 2025 to 30 October 2027
- Possible extension to 30 October 2029
- 3 years, 11 months, 1 day
Description of possible extension:
The anticipated duration of the Framework Agreement will be 2 years with options to extender an extra 2 years (2+1+1)
• Extension will be dependent on the following or other criteria
• Market conditions
• Operational requirement changes
• Supplier performance
The decision on whether to use the above options will be at NRW's discretion.
The duration of any individual call-off contract awarded under this framework agreement will be as set out during the specific call-off process.
Options
The right to additional purchases while the contract is valid.
NRW will use this lot for any or all of its service requirements in Mid Wales.
NRW does not guarantee any level of spend to suppliers.
NRW may, at its discretion use a contingency lot for mini-competition where a previous lot competition has not been successful or where work likes on or near to geographical lot boundaries.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. Mid Wales Chainsaw Services
Description
Chainsaw Services in Mid Wales
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 30 November 2025 to 30 October 2027
- Possible extension to 30 October 2029
- 3 years, 11 months, 1 day
Description of possible extension:
The anticipated duration of the Framework Agreement will be 2 years with options to extender an extra 2 years (2+1+1)
• Extension will be dependent on the following or other criteria
• Market conditions
• Operational requirement changes
• Supplier performance
The decision on whether to use the above options will be at NRW's discretion.
The duration of any individual call-off contract awarded under this framework agreement will be as set out during the specific call-off process.
Options
The right to additional purchases while the contract is valid.
NRW will use this lot for any or all of its service requirements in Mid Wales.
NRW does not guarantee any level of spend to suppliers.
NRW may, at its discretion use a contingency lot for mini-competition where a previous lot competition has not been successful or where work likes on or near to geographical lot boundaries.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 5. South West Wales Arboriculture Services
Description
Arboriculture Services in South West Wales
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 30 November 2025 to 30 October 2027
- Possible extension to 30 October 2029
- 3 years, 11 months, 1 day
Description of possible extension:
The anticipated duration of the Framework Agreement will be 2 years with options to extender an extra 2 years (2+1+1)
• Extension will be dependent on the following or other criteria
• Market conditions
• Operational requirement changes
• Supplier performance
The decision on whether to use the above options will be at NRW's discretion.
The duration of any individual call-off contract awarded under this framework agreement will be as set out during the specific call-off process.
Options
The right to additional purchases while the contract is valid.
NRW will use this lot for any or all of its service requirements in South West Wales.
NRW does not guarantee any level of spend to suppliers.
NRW may, at its discretion use a contingency lot for mini-competition where a previous lot competition has not been successful or where work likes on or near to geographical lot boundaries.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 6. South West Wales Chainsaw Services
Description
Chainsaw Services in South West Wales
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 30 November 2025 to 30 October 2027
- Possible extension to 30 October 2029
- 3 years, 11 months, 1 day
Description of possible extension:
The anticipated duration of the Framework Agreement will be 2 years with options to extender an extra 2 years (2+1+1)
• Extension will be dependent on the following or other criteria
• Market conditions
• Operational requirement changes
• Supplier performance
The decision on whether to use the above options will be at NRW's discretion.
The duration of any individual call-off contract awarded under this framework agreement will be as set out during the specific call-off process.
Options
The right to additional purchases while the contract is valid.
NRW will use this lot for any or all of its service requirements in South West Wales.
NRW does not guarantee any level of spend to suppliers.
NRW may, at its discretion use a contingency lot for mini-competition where a previous lot competition has not been successful or where work likes on or near to geographical lot boundaries.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 7. South East-Central Wales Arboriculture Services
Description
Arboriculture Services in South East-Central Wales
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 30 November 2025 to 31 October 2027
- Possible extension to 30 October 2029
- 3 years, 11 months, 1 day
Description of possible extension:
The anticipated duration of the Framework Agreement will be 2 years with options to extender an extra 2 years (2+1+1)
• Extension will be dependent on the following or other criteria
• Market conditions
• Operational requirement changes
• Supplier performance
The decision on whether to use the above options will be at NRW's discretion.
The duration of any individual call-off contract awarded under this framework agreement will be as set out during the specific call-off process.
Options
The right to additional purchases while the contract is valid.
NRW will use this lot for any or all of its service requirements in South East -Central Wales.
NRW does not guarantee any level of spend to suppliers.
NRW may, at its discretion use a contingency lot for mini-competition where a previous lot competition has not been successful or where work likes on or near to geographical lot boundaries.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 8. South East-Central Wales Chainsaw Services
Description
Chainsaw Services in South East-Central Wales
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 30 November 2025 to 30 October 2027
- Possible extension to 30 October 2029
- 3 years, 11 months, 1 day
Description of possible extension:
The anticipated duration of the Framework Agreement will be 2 years with options to extender an extra 2 years (2+1+1)
• Extension will be dependent on the following or other criteria
• Market conditions
• Operational requirement changes
• Supplier performance
The decision on whether to use the above options will be at NRW's discretion.
The duration of any individual call-off contract awarded under this framework agreement will be as set out during the specific call-off process.
Options
The right to additional purchases while the contract is valid.
NRW will use this lot for any or all of its service requirements in North Wales.
NRW does not guarantee any level of spend to suppliers.
NRW may, at its discretion use a contingency lot for mini-competition where a previous lot competition has not been successful or where work likes on or near to geographical lot boundaries.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
64
Maximum percentage fee charged to suppliers
0%
Framework operation description
There are two mechanisms available for NRW to award contracts under this framework
A: Direct Award - up to £25K, direct award option based on
o Price
o Location/ CO2 impact
o Contractor availability to mobilise
• This process will be predominantly, but not exclusively, used for reactive and emergency works. The direct award decision will be arrived at using a combination of weighed factors in the Direct Award Decision tool.
• The Contract Manager will select the appropriate relative weightings for a particular job ranging from 0-100% for each factor.
• The Direct Award Decision tool will enable NRW to identify the most suitable contractor for a particular job and supports its objectives to minimise CO2 emmissions and support local supply chains.
• Direct Award Price will be the items listed in the Framework Schedule of Rates.
• Location/Carbon impact will be a score related to the Contractor's relative distance from their nominated operational location to the job.
• Availability to mobilise suitable resource may be based on lead time or current presence at another site nearby
B: Mini-competition - The mini-competition option will be used predominantly, but not exclusively, for planned and routine maintenance work of value over £25K or high risk/high value/complex work.
• The predominant method of mini-competition will be 100% Price.
• By exception, NRW may, with justification, introduce capability criteria for only the following two factors:
• Risk Assessments
• Method Statements
• In cases where capability criteria are to apply the weightings will be :
• Price 30%-70% and Capability 30%-70%. The chosen weightings will be set out in the mini-competition pack.
NRW will reserve the right to run a mini-competition at any value
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. North Wales Arboriculture Services
As contained in tender documents
Lot 2. North Wales Chainsaw Services
As in tender documents
Lot 3. Mid Wales Arboriculture Services
Lot 4. Mid Wales Chainsaw Services
Lot 5. South West Wales Arboriculture Services
Lot 6. South West Wales Chainsaw Services
Lot 7. South East-Central Wales Arboriculture Services
Lot 8. South East-Central Wales Chainsaw Services
As stated in tender documents
Technical ability conditions of participation
Lot 1. North Wales Arboriculture Services
As contained in tender documents
Lot 2. North Wales Chainsaw Services
As in tender documents
Lot 3. Mid Wales Arboriculture Services
Lot 4. Mid Wales Chainsaw Services
Lot 5. South West Wales Arboriculture Services
Lot 6. South West Wales Chainsaw Services
Lot 7. South East-Central Wales Arboriculture Services
Lot 8. South East-Central Wales Chainsaw Services
As stated in tender documents
Particular suitability
Lot 1. North Wales Arboriculture Services
Lot 2. North Wales Chainsaw Services
Lot 3. Mid Wales Arboriculture Services
Lot 4. Mid Wales Chainsaw Services
Lot 5. South West Wales Arboriculture Services
Lot 6. South West Wales Chainsaw Services
Lot 7. South East-Central Wales Arboriculture Services
Lot 8. South East-Central Wales Chainsaw Services
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
22 August 2025, 5:00pm
Tender submission deadline
5 September 2025, 12:00pm
Submission address and any special instructions
eTender Wales Bravo https://etenderwales.bravosolution.co.uk/web/login.shtml
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 30 January 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50.00% |
| Price | Price | 50.00% |
Other information
Description of risks to contract performance
Significant increases to cost of fuels and labour which may impact on the cost of contract delivery. Any price changes will be dealt with in accordance with the price variation process laid out in the tender documents, which is subject to SPPI
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk/web/login.shtml
Technical specifications to be met
https://etenderwales.bravosolution.co.uk/web/login.shtml
Available in tender pack
Contracting authority
Natural Resources Wales
- Public Procurement Organisation Number: PBBR-3628-MPRN
Welsh Government Offices Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Contact name: Cathryn Mackinlay
Telephone: +44 3000653993
Email: cathryn.mackinlay@cyfoethnaturiolcymru.gov.uk
Website: http://naturalresourceswales.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales