Section one: Contracting authority
one.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
TransportStrategy@aberdeencity.gov.uk
Telephone
+44 1467539600
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeencity.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PROVISION and OPERATION of an eBIKE HIRE SCHEME IN ABERDEEN
Reference number
CRN00039224
two.1.2) Main CPV code
- 60112000 - Public road transport services
two.1.3) Type of contract
Services
two.1.4) Short description
Aberdeen City Council is seeking for the provision and operation of an eBike hire scheme in Aberdeen with a start-off minimum fleet size of no less than 200 (two hundred) eBikes.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34430000 - Bicycles
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen City
two.2.4) Description of the procurement
The requirement is for the provision and operation of an eBike hire scheme in Aberdeen with a start-off minimum fleet size of two hundred (200) electrically assisted pedal cycles (EAPC), (otherwise known as electric bike (eBike)) which must comply with the UK Government’s Standards and Legal requirements for EAPCs.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract has an initial term of 36 months (3 years) with optional extension up to a total of 60 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The relevant selection criteria will be included in the SPD module.
three.1.2) Economic and financial standing
List and brief description of selection criteria
-Employers Liability Insurance
-Public Liability (Third Party) Insurance
-Product Liability Insurance
-Financial Assessment Rating of Low Risk
Minimum level(s) of standards possibly required
-Employers Liability Insurance to the value of not less than FIVE MILLION (5,000,000 GBP) POUNDS STERLING in respect of any one incident and unlimited as to numbers of claim.
-Public Liability (Third Party) Insurance to the value of not less than FIVE MILLION (5,000,000 GBP) POUNDS STERLING in respect of any one incident and unlimited as to numbers of claims.
-Product Liability Insurance to the value of not less than FIVE MILLION (5,000,000 GBP) POUNDS STERLING in the aggregate.
-On the Council's reasonable request, satisfactory evidence of the insurance policies, together with satisfactory evidence of payment of the premia in respect of each insurance shall be presented.
-The Council shall conduct a financial appraisal based on the most recent filed accounts/credit check and by considering financial ratios produced in this appraisal alongside the total value of the contract. This allows the Council to assess the financial stability to undertake the contract.
-Should the result not demonstrate appropriate financial standing and identify areas of concern or risk, further account related information may be requested for further assessment. The Council reserves the right not to award contracts beyond the demonstrated financial standing.
-The Authority will use an independent credit scoring organisation to conduct appropriate financial probity checks. You must score a risk rating of low risk in order to be considered for Contract award.
three.1.3) Technical and professional ability
List and brief description of selection criteria
- Relevant Experience
- Operational Capability
- Technical Infrastructure
Minimum level(s) of standards possibly required
- Relevant Experience of at least two successfully completed projects involving the operation or management of a public or private bike hire scheme within the last seven (7) years.
- Operational Capability which evidences capacity to manage the scheme fleet
- Technical Infrastructure demonstrating ability to deploy and maintain the fleet
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The Financial Contribution shall be disbursed in instalments aligned with achievement of the following key milestones:
-Milestone 1 – Contract Mobilisation (15%)
-Milestone 2 – Infrastructure Deployment (15%)
-Milestone 3 – System Readiness (10%)
-Milestone 4 – Scheme Launch (20%)
-Milestone 5 – Year One Operational Review (15%)
-Milestone 6 – Year Two Operational Review (15%)
-Milestone 7 – Year Three Operational Review (10%)
Please see ITT pack for full details.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-006543
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 August 2025
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 August 2025
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tenderers must comply with all questions noted in the the SPD.
All information pertaining to this contract notice is contained within the Invitation to Tender documentation. Tenderers should ensure they read all documentation provided.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=802820.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The following themed Community Benefit objectives are considered to be proportionate and relevant to the contract accounting for the nature, length and value of the contract. For more guidance and structure, please refer to Appendix 7 of the ITT pack.
-Active Member of Getabout
-Job Creation Related to the Project (Entry Level Employment)
-Jobs Created by the Project (Apprenticeships)
-Developing the Workforce
-Vacancy Sharing (including wider supply chain)
-Local Economic Development Measures (inclusive participation of local SMEs/local 3rd sector supply chain)
(SC Ref:802820)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=802820
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court and Justice of the Peace Court
Aberdeen
AB10 1WP
Country
United Kingdom