- Scope of the procurement
- Lot 1. Layout, Tracing Pads and Paper
- Lot 2. Drawing Project Books
- Lot 3. Scrap/Presentation Book
- Lot 4. Own Brand Sketchbooks & Watercolour Pads
- Lot 5. Laminated Sketchbooks
- Lot 6. Hardback Sketchbooks
- Lot 7. Polypropylene Sketchbook
- Lot 8. Sketchbooks
- Lot 9. Premium Sketchbooks
Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Telephone
+44 7901239756
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001250 Sketch Books and Pads
Reference number
001250
two.1.2) Main CPV code
- 22816000 - Pads
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Sketchbooks and Pads for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £8,000,000
two.2) Description
two.2.1) Title
Layout, Tracing Pads and Paper
Lot No
1
two.2.2) Additional CPV code(s)
- 37823200 - Tracing paper
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot will cover a range of layout, tracing pads and paper to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Drawing Project Books
Lot No
2
two.2.2) Additional CPV code(s)
- 22816000 - Pads
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot covers a range of project books in various sizes to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Scrap/Presentation Book
Lot No
3
two.2.2) Additional CPV code(s)
- 22816000 - Pads
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot covers a range of presentation and scrap books to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Own Brand Sketchbooks & Watercolour Pads
Lot No
4
two.2.2) Additional CPV code(s)
- 22816000 - Pads
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot covers a range of YPO branded sketchbooks and watercolour pads to be delivered
into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Laminated Sketchbooks
Lot No
5
two.2.2) Additional CPV code(s)
- 22816000 - Pads
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot covers a range of laminated sketchbooks to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hardback Sketchbooks
Lot No
6
two.2.2) Additional CPV code(s)
- 22816000 - Pads
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot covers a range of hardback sketchbooks to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Polypropylene Sketchbook
Lot No
7
two.2.2) Additional CPV code(s)
- 22816000 - Pads
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot covers a range of polypropylene sketchbooks to be delivered into YPO's distribution
centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Sketchbooks
Lot No
8
two.2.2) Additional CPV code(s)
- 22816000 - Pads
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot covers a range of sketchbooks to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Premium Sketchbooks
Lot No
9
two.2.2) Additional CPV code(s)
- 22816000 - Pads
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot covers a range of premium sketchbook to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-005044
Section five. Award of contract
Contract No
001250
Lot No
1
Title
Layout, Tracing Pads and Paper
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 June 2025
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
William Sinclair & Sons (Stationers) Ltd
Otley
Country
United Kingdom
NUTS code
- UKE42 - Leeds
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,000,000
Section five. Award of contract
Contract No
001250
Lot No
2
Title
Drawing Project Books
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 June 2025
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
William Sinclair & Sons (Stationers) Ltd
Otley
Country
United Kingdom
NUTS code
- UKE42 - Leeds
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,000,000
Section five. Award of contract
Contract No
001250
Lot No
3
Title
Scrap/Presentation Book
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 June 2025
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Budget Paper Supplies Ltd
Peterborough
Country
United Kingdom
NUTS code
- UKH11 - Peterborough
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,000,000
Section five. Award of contract
Contract No
001250
Lot No
4
Title
Own Brand Sketchbooks & Watercolour Pads
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 June 2025
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
West Design Products Limited
Kent
Country
United Kingdom
NUTS code
- UKJ4 - Kent
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,000,000
Section five. Award of contract
Contract No
001250
Lot No
5
Title
Laminated Sketchbooks
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 June 2025
five.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Budget Paper Supplies Ltd
Peterborough
Country
United Kingdom
NUTS code
- UKH11 - Peterborough
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,000,000
Section five. Award of contract
Contract No
001250
Lot No
6
Title
Hardback Sketchbooks
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 June 2025
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
West Design Products
Kent
Country
United Kingdom
NUTS code
- UKJ4 - Kent
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,000,000
Section five. Award of contract
Contract No
001250
Lot No
7
Title
Polypropylene Sketchbook
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 June 2025
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
West Design Products
Kent
Country
United Kingdom
NUTS code
- UKJ4 - Kent
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,000,000
Section five. Award of contract
Contract No
001250
Lot No
8
Title
Sketchbooks
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 June 2025
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Budget Paper Supplies Ltd
Peterborough
Country
United Kingdom
NUTS code
- UKH11 - Peterborough
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,000,000
Section five. Award of contract
Contract No
001250
Lot No
9
Title
Premium Sketchbooks
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 June 2025
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
William Sinclair & Sons (Stationers) Ltd
Otley
Country
United Kingdom
NUTS code
- UKE42 - Leeds
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom