Section one: Contracting authority
one.1) Name and addresses
London North West University Healthcare NHS Trust
Northwick Park Hospital, Watford Road
Harrow
HA1 3UJ
Contact
Rod Skinner
Country
United Kingdom
Region code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://attain.bravosolution.co.uk/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://attain.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://attain.bravosolution.co.uk/web/login.html
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Soft Facilities Management Services for London North West University Healthcare NHS Trust
Reference number
ACE-0781-2024-LNW
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
London North West University Healthcare NHS Trust (herein referred to as 'the Authority') seeks suitably qualified suppliers to tender for a Facilities Management Services provision.
The Authority is looking to appoint a single Preferred Supplier to manage all aspects of the Service. As such, a Lotting Strategy is deemed inappropriate as it risks creation of unnecessary fragmentation and complexity. Accordingly, the service will be offered as a single contract awarded to a single Preferred Supplier.
The aggregate value of the contract (including extensions) as advertised in the Contracts Finder and Find a Tender Service (FTS) is £346,146,770 British Pound Sterling.
The contract to be entered into by the Authority and the Preferred Supplier for the procurement will be based on the NHS Terms and Conditions for the Provision of Services.
The contract term is from 01st October 2025 - 30th September 2032, with the option to extend for a maximum of 36 months. This stated optional extension period is in no way guaranteed, and activation of such extension will be at the sole discretion of the Authority based on fundamental principles, including the performance of the supplier and results of any service evaluations undertaken.
The Authority is undertaking a competitive process utilising the Restricted Procedure within the scope of the Public Contract regulations 2015 (as amended). The service that this notice relates is within scope of the Public Contract regulations 2015 (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020).
To register interest please go to https://attain.bravosolution.co.uk/web/login.html . Click on 'Register here' and follow the onscreen instructions.
The relevant documentation will be available within the ‘sq_115 - London North West University Healthcare NHS Trust Soft Facilities Management Service
two.1.5) Estimated total value
Value excluding VAT: £346,146,770
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
Main site or place of performance
Northwick Park Hospital and associated sites
two.2.4) Description of the procurement
The Authority seeks suitably qualified suppliers to tender for a Facilities Management Services provision.
The overarching aim of the Service is to manage, co-ordinate and deliver a consistent, timely and high-quality soft facilities management service for the Authority and its patients and will consist of the following service lines:
General Management
Helpdesk Management / Reception Services
Patient Catering
Healthcare Cleaning and Pest Control
Portering and Postal Services
Security (Manned Guarding)
The Authority is looking to appoint a single Preferred Supplier to manage all aspects of the Service. As such, a Lotting Strategy is deemed inappropriate as it risks creation of unnecessary fragmentation and complexity. Accordingly, the service will be offered as a single contract awarded to a single Preferred Supplier.
The aggregate value of the contract (including extensions) as advertised in the Contracts Finder and Find a Tender Service (FTS) is £346,146,770 British Pound Sterling.
The contract to be entered into by the Authority and the Preferred Supplier for the procurement will be based on the NHS Terms and Conditions for the Provision of Services.
The contract term is from 01st October 2025 - 30th September 2032, with the option to extend for a maximum of 36 months. This stated optional extension period is in no way guaranteed, and activation of such extension will be at the sole discretion of the Authority based on fundamental principles, including the performance of the supplier and results of any service evaluations undertaken.
Please Note: Any expenditure, work or effort undertaken by you in relation to any procurement activity is a matter solely for your own commercial judgment. The Authority reserves the right to withdraw from the process at any time or to not tender the service(s) or to tender on a different basis. In such circumstances, and in any event, the Authority and/or its advisors shall not be liable for any costs or loss of expenses whatsoever incurred by any organisation, agent or subsidiary that may have contributed to any proposals submitted to this notice.
Any and all information/documents are draft and subject to change. Under no circumstances should providers approach the Authority directly in relation to the service
To register interest please go to https://attain.bravosolution.co.uk/web/login.html . Click on 'Register here' and follow the onscreen instructions.
The relevant documentation will be available within the ‘sq_115 - London North West University Healthcare NHS Trust Soft Facilities Management Service
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £346,146,770
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2025
End date
30 September 2032
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a maximum of 36 months total
All details pertaining to extensions can be found in the procurement documentation via the e-procurement portal: https://attain.bravosolution.co.uk/web/login.html
The relevant documentation will be available within the ‘sq_115 - London North West University Healthcare NHS Trust Soft Facilities Management Service
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Authority is undertaking a Competitive Process within the scope of the Public Contract regulations 2015 (as amended). The service that this notice relates is within scope of the Public Contract regulations 215 (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020).
Please Note: Any expenditure, work or effort undertaken by you in relation to any procurement activity
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
In accordance with Regulations 56 to 58 of The Public Contracts Regulations 2015 (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020) and as set out in the qualification envelope which is available with the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See the form of Contract supplied with the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 January 2025
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
5 February 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 30/09/32
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
London
London
WC2A 2LL
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Public Procurement Review Service (PPRS)
London
WC2A 2LL
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
London North West University Healthcare NHS Trust
Northwick Park Hospital, Watford Road
arrow
HA1 3UJ
Country
United Kingdom