Section one: Contracting authority
one.1) Name and addresses
West Yorkshire Combined Authority
Wellington House, 40-50 Wellington Street
Leeds
LS1 2DE
commercialteam@westyorks-ca.gov.uk
Telephone
+44 01132517272
Country
United Kingdom
Region code
UKE4 - West Yorkshire
National registration number
8876556
Internet address(es)
Main address
https://www.westyorks-ca.gov.uk
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/103257
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=86907&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=86907&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bus Reform Technology Partner
two.1.2) Main CPV code
- 71311200 - Transport systems consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
In order to deliver Bus Reform, WYCA needs to undertake a variety of technology changes across many business areas to enable the transition from the current enhanced partnership into the proposed franchising scheme. These changes, collectively form several complex technology projects which carry many risks. Unless managed correctly, these have the potential to threaten overall Bus Reform delivery within the required timescales.
The Combined Authority has mobilised a dedicated transition team to oversee and manage the transition from the current deregulated environment to the franchised network. The core team supports the delivery of identified work, which is spread across five different workstreams. These workstreams draw on resource from across the organisation in various capacities to manage and control the delivery of work.
The five workstreams are:
• Assets
• Data
• Network Planning and Management
• Customer
• Contracting
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71311200 - Transport systems consultancy services
- 71600000 - Technical testing, analysis and consultancy services
- 72222000 - Information systems or technology strategic review and planning services
- 72222100 - Information systems or technology strategic review services
- 72222300 - Information technology services
- 72228000 - Hardware integration consultancy services
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
two.2.4) Description of the procurement
In order to deliver Bus Reform, WYCA needs to undertake a variety of technology changes across many business areas to enable the transition from the current enhanced partnership into the proposed franchising scheme. These changes, collectively form several complex technology projects which carry many risks. Unless managed correctly, these have the potential to threaten overall Bus Reform delivery within the required timescales.
The Combined Authority has mobilised a dedicated transition team to oversee and manage the transition from the current deregulated environment to the franchised network. The core team supports the delivery of identified work, which is spread across five different workstreams. These workstreams draw on resource from across the organisation in various capacities to manage and control the delivery of work.
The five workstreams are:
• Assets
• Data
• Network Planning and Management
• Customer
• Contracting
This contract will form part of the Data Workstream. Further information on the governance, structure and project management delivery method of the Bus Franchising Programme can be found in Appendix 1A - Bus Reform Technology Partner – Additional Information, Appendix 1B - WYCA Team Structures and Appendix 1C – Risk Management Strategy.
The Combined Authority employs a Digital & Technology Service (DTS) of around 40 staff who oversee the full range of software, hardware, support and change management responsibilities. The preference is to use DTS to resource the Bus Reform technology programme where possible, but to mitigate the risks of an absence of skills, knowledge or capacity, a Bus Reform Technology Partner (BRTP) should be appointed and be in contract from early 2025.
DTS works closely with several internal service areas, these include the Research & Intelligence function which provides expertise in the management and exploitation of data and a dedicated information and a Bus Reform Programme team.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70%
Cost criterion - Name: Cost / Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
30
This contract is subject to renewal
Yes
Description of renewals
2 x 12Months optional extensions available
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 December 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
23 December 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom