Section one: Contracting authority
one.1) Name and addresses
Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EdIS-22-001 Strategic Partner Services and School Management System (SMS) Solution
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Education Authority (EA) has a requirement to procure a Strategic Partner, to provide services including a School Management System (SMS) for Nursery, Primary, Post Primary, Special schools and EOTAS centers. The Strategic Partner will be required to deploy, support and manage a modern architecture, technical infrastructure and secure services for schools. These services will improve the learning experience of our young people, supporting teaching through technology, develop skills for the future and support the EA and its educational stakeholders to improve educational outcomes. The education service will deliver high levels of reliability, stability and performance and reduces the burden and risk on the Education Authority and school staff with regard to the security, technical setup, configuration, maintenance and support of any element of the future service. The EA is seeking a fully integrated and interoperable solution which will provide anywhere anytime access to, and associated support for, the EdIS services accessible by school staff, pupils, parents and authorised stakeholders. The School Management System will be a key component of the overall solution to be delivered by the Strategic Partner, providing a centralised master record for school users which will enable the sharing of accurate up-to-date student data for educational purposes and for access to technology services delivered through the EdIS programme. Under this procurement the successful Supplier will be required to support EA's social value objectives. Accordingly, contract performance conditions and award criteria will relate, in particular, to social value. The estimated total value set out in Section II.1.5 represents EA’s estimate of the total potential value of the contract over its full duration, including (without limitation): the transition of services from the existing supplier; EA’s option (subject to necessary approvals and at its discretion) to extend the term for a period of 2 years; and certain optional additional services which EA may request the successful supplier to provide under the contract (as set out in further detail in the procurement documents).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £485,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48200000 - Networking, Internet and intranet software package
- 48600000 - Database and operating software package
- 72200000 - Software programming and consultancy services
- 72300000 - Data services
- 48190000 - Educational software package
- 72500000 - Computer-related services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Education Authority (EA) has a requirement to procure a Strategic Partner, to provide services including a School Management System (SMS) for Nursery, Primary, Post Primary, Special schools and EOTAS centers. The Strategic Partner will be required to deploy, support and manage a modern architecture, technical infrastructure and secure services for schools. These services will improve the learning experience of our young people, supporting teaching through technology, develop skills for the future and support the EA and its educational stakeholders to improve educational outcomes. The education service will deliver high levels of reliability, stability and performance and reduces the burden and risk on the Education Authority and school staff with regard to the security, technical setup, configuration, maintenance and support of any element of the future service. The EA is seeking a fully integrated and interoperable solution which will provide anywhere anytime access to, and associated support for, the EdIS services accessible by school staff, pupils, parents and authorised stakeholders. The School Management System will be a key component of the overall solution to be delivered by the Strategic Partner, providing a centralised master record for school users which will enable the sharing of accurate up-to-date student data for educational purposes and for access to technology services delivered through the EdIS programme. Under this procurement the successful Supplier will be required to support EA's social value objectives. Accordingly, contract performance conditions and award criteria will relate, in particular, to social value. The estimated total value set out in Section II.1.5 represents EA’s estimate of the total potential value of the contract over its full duration, including (without limitation): the transition of services from the existing supplier; EA’s option (subject to necessary approvals and at its discretion) to extend the term for a period of 2 years; and certain optional additional services which EA may request the successful supplier to provide under the contract (as set out in further detail in the procurement documents).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
To allow for a sufficient period for the implementation and operation of services across Nursery, Primary, Post Primary, Special schools and EOTAS centers in Northern Ireland and for the successful supplier to secure an appropriate return on its investment, in addition to the period required to successfully complete the transition of services from the existing supplier to the new supplier, the contract for Strategic Partner Services and School Management System Solution Contract will be for an initial period of ten 10 years commencing on the Transition Completion Date as defined in the Contract but with EA having an option subject to necessary approvals and at its discretion to extend the term for another 2 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-011917
Section five. Award of contract
Contract No
1
Title
EdIS-22-001 Strategic Partner Services and School Management System (SMS) Solution
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 December 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
FUJITSU SERVICES LTD
22 BAKER ST
LONDON
W1U 3BW
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £485,000,000
Total value of the contract/lot: £485,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Belfast
Country
United Kingdom