Scope
Reference
T2586
Description
Belfast City Council, on behalf of the Belfast City & Region Place Partnership, wishes to establish a multi-supplier Framework Agreement to provide external support services, including:
• Partnership relationship management
• Strategic Programming
• Stakeholder engagement and advocacy communications
• International event management services
• International marketing and communications
Commercial tool
Establishes a framework
Total value (estimated)
- £4,000,000 excluding VAT
- £4,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
The Council reserves the right to extend/renew the Contract up to a further two periods of twelve months. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Options
The right to additional purchases while the contract is valid.
Optional services may be required throughout the duration of this Framework Agreement, namely use of the Framework by different Departments within the Council. Any optional service will be allocated by the Council based on:
• A clear identification of additional needs and;
• Subject to satisfactory budget approval and satisfactory performance of the Contractor(s).
Further information can be found in Schedule 1 of the tender documents.
Main procurement category
Services
CPV classifications
- 79400000 - Business and management consultancy and related services
Contract locations
- UKN06 - Belfast
Framework
Maximum number of suppliers
4
Maximum percentage fee charged to suppliers
0%
Framework operation description
Awards under the Framework Agreement will be made either via direct award to the Contractor ranked in first place or via mini competitions (sent to all appointed Contractors).
Prices will be as per the daily rates submitted by the successfully appointed Contractors.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Modern Slavery Statement.
GDPR Compliance.
Insurances.
See tender documents for further information.
Technical ability conditions of participation
Previous Experience of the Managing Agent.
Previous Experience of the Team Members.
Social Value Procurement Policy - Organisational Behaviours.
See tender documents for further information.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
31 July 2025, 12:00pm
Tender submission deadline
7 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 4 June 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Proposed Approach and Methodology | Quality | 40% |
| Response to the Brief | Quality | 40% |
| Cost | Cost | 20% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland