Section one: Contracting authority
one.1) Name and addresses
London Borough of Brent
Brent Civic Centre, Engineers Way
Wembley
HA9 0FJ
Contact
Corporate Procurement
corporate.procurement@brent.gov.uk
Country
United Kingdom
Region code
UKI72 - Brent
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract to design, build, operate and maintain the South Kilburn District Heat Network
Reference number
DN704249
two.1.2) Main CPV code
- 45232140 - District-heating mains construction work
two.1.3) Type of contract
Works
two.1.4) Short description
The London Borough of Brent (LBB) is issuing this Prior Information Notice for a district heating network in South Kilburn.
The Council is seeking a contractor to design, build, operate and maintain the ‘South Kilburn District Heat Network’ (SKDHN) to serve the South Kilburn regeneration area. SKDHN will be fully owned by the Authority and will be built out over four phases. The Authority will own the heat generating plant and distributing network to the heat exchangers.
The term of the contract is for an anticipated build period between 2024 and 2030. The term of contract includes fifteen years operation period with the ability for the Authority to extend for an additional period up to 10 years. Following the installation of air source heat pumps (ASHPs), the completed network will supply low carbon heat via a buried network (spine trench length of 1.8km) and its total annual heat demand is expected to be 20.6 GWh.
two.1.5) Estimated total value
Value excluding VAT: £36,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI72 - Brent
two.2.4) Description of the procurement
The procurement documents will be published on the London Tenders Portal (also known as Proactis) and potential suppliers that are interested in tendering are encouraged to register (free of charge) at: https://procontract.due-north.com/register
Project timeline update
It is envisaged that in February 2024, Brent Council will issue the Contract Notice with the procurement documentation for a Competitive Dialogue Procurement. This will include a Selection Questionnaire and a draft ITPD with the draft Contract Conditions and Technical Specification in appendix.
Expected dialogue structure:
Following Selection Questionnaire stage, it is envisaged that there will be a 6-month dialogue phase, which will conclude with final tender submissions.
Evaluation & Internal Governance, following final tender submissions, is envisaged to take3 months.
Details of Dialogue:
It is envisaged that the dialogue phase will commence one week after selection stage outcome letters have been sent to bidders. Dialogue sessions will commence in week three, with three further dialogue sessions to follow.
Each bidder will have a day dedicated at each dialogue session with the Council and its advisory team. Each bidder day will be organised in two workstreams combining: (a) technical and social value and (b) commercial and legal topics. Each bidder day is anticipated to occur at 3 weeks intervals; the dialogue process is expected to last for 15 weeks prior to the issue of the invitation to submit final tenders.
two.3) Estimated date of publication of contract notice
16 February 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
The South Kilburn district heating network has potential for expansion beyond this contract. The detailed feasibility concept design has investigated how the heat could be generated from a Waste Water Source Heat Pump to supply this potential expansion.