Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
Victoria Shanley
Victoria.Shanley@edinburgh.gov.uk
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Garden Maintenance, Groundworks, and Estate Clearance Framework Agreement
Reference number
CT1341
two.1.2) Main CPV code
- 71421000 - Landscape gardening services
two.1.3) Type of contract
Services
two.1.4) Short description
The City of Edinburgh Council (the Council) requires a responsive citywide service for managing empty homes and garden areas, including wider estates, through the Council’s four locality housing teams. The Council has a housing stock of just under 20,000 homes, with approximately 1,500 homes becoming vacant each year.
The service involves reactive work related to garden areas for the Council’s empty properties and surrounding wider areas, covering:
Garden Maintenance and Groundworks includes grass tidying and cutting, minor hard landscaping, small-scale fencing, and hedge and tree cutting.
Estate Clearance: fly-tipping uplifts, litter picks, etc
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,800,000
two.2) Description
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
- 77314000 - Grounds maintenance services
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
- 90520000 - Radioactive-, toxic-, medical- and hazardous waste services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh, City of
two.2.4) Description of the procurement
The City of Edinburgh Council (the Council) requires a responsive citywide service for managing empty homes and garden areas, including wider estates, through the Council’s four locality housing teams. The Council has a housing stock of just under 20,000 homes, with approximately 1,500 homes becoming vacant each year.
The service involves reactive work related to garden areas for the Council’s empty properties and surrounding wider areas, covering:
Garden Maintenance and Groundworks includes grass tidying and cutting, minor hard landscaping, small-scale fencing, and hedge and tree cutting.
Estate Clearance: fly-tipping uplifts, litter picks, etc
The appointed Service Providers will be required to:
Respond to work orders raised by the Council’s four locality housing teams Property Teams across Edinburgh, cantered on the city’s Council housing stock and estates.
Liaise with the four locality housing teams to clarify requirements, complete work orders, and handle payments using a Total Mobile solution.
Provide a Contract Manager who will be available for on-site meetings with locality housing teams to review potential work, and discuss any ongoing concerns or issues related to performance, for both individual and group orders.
Collaborate constructively with locality housing teams to deliver timely and high-quality services to Edinburgh’s residents.
Complete all requested works and services within specified timescales and to the stipulated standards.
Comply with all relevant Health and Safety at Work Regulations for all works and services.
Ensure that all equipment used for the contract is tested and certified according to the manufacturer’s recommendations and applicable current legislation, in line with the Council’s approved service provider code of conduct.
Require that all operatives wear appropriate personal protective equipment and responsibly handle the removal of sharps, such as broken glass or used needles, using designated sharps boxes, which must be disposed of off-site at an appropriate refuse facility.
Ensure that the service provider’s representatives and operatives demonstrate courtesy and consideration towards residents and the public potentially impacted by the works.
Appropriately Park service vehicles at work locations without obstructing roads, driveways, pavements, or causing general disruptions. Service providers are also responsible for arranging any necessary temporary parking permits for controlled parking zones (CPZs).
Include any materials, works, and services not specifically mentioned but that are implied and deemed necessary for the satisfactory completion of the works and services.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-018219
Section five. Award of contract
Contract No
CT1341
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 November 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
idverde Ltd
Octavia House, Westwood Business Park, Westwood Way
Coventry
CV4 8JP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Glendale Countryside Ltd
The Stables, , Duxbury Hall Road, Duxbury Park,
Chorley
PR74AT
Country
United Kingdom
NUTS code
- UKD47 - Chorley and West Lancashire
The contractor is an SME
No
five.2.3) Name and address of the contractor
P1 Solutions Ltd
7 Links Gardens Lane
Edinburgh
EH6 7JQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,800,000
Section six. Complementary information
six.3) Additional information
(SC Ref:783548)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.