Scope
Reference
XLYPA/045/25RC
Description
FCDO Services wishes to award a contract for the provision of Manufacture, Printing and Storage of Canvas Mail & Cargo Bags and Wraps for three (3) years with the option to extend by a further two (2) extension periods of twelve (12) months each subject to satisfactory performance.
The successful Service Provider will also deliver an end-to-end supply chain that is proactive and cost effective covering all areas of the Manufacture, Printing and Storage of Canvas Mail & Cargo Bags and Wraps solutions to support FCDO Services.
Total value (estimated)
- £3,500,000 excluding VAT
- £4,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 2 November 2028
- Possible extension to 2 November 2030
- 5 years
Description of possible extension:
Two (2) twelve months extensions
Main procurement category
Goods
CPV classifications
- 19212310 - Canvas items
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
21 July 2025, 2:00pm
Submission type
Tenders
Tender submission deadline
5 August 2025, 2:00pm
Submission address and any special instructions
All bid submission and clarification questions must be submitted via the e-sourcing portal (https://fco.bravosolution.co.uk/web/login.html ) under opportunity PQQ 1898
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 September 2025
Award criteria
| Name | Type |
|---|---|
| Price per Quality Point | Quality |
Weighting description
Stage 1 - PSQ Evaluation weightings and scores description table resulting in suppliers being ranked by highest compliant overall score
Stage 2 - Weighting and scores description table for technical Questions to obtain Quality score
Scenario application to submitted commercial rate card for Commercial score
Overall rankings based on Price per Quality Point
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 :
Evaluation of PSQ and Procurement Specific Questions
Shortlist maximum of 5 suppliers to take to next stage
Stage 2 - Invitation to Tender
Evaluation of tenders including physical testing of sample products
Provisional Award to highest ranked bidder
Standstill
Contract commencement
Justification for not publishing a preliminary market engagement notice
This opportunity is being re-tendered following an unsuccessful procurement launched under PCR15 . As preliminary market engagement was already conducted during the original tender, a new pre-market engagement notice is not being issued.
Documents
Associated tender documents
Jaggaer Guidance - Creating a Supplier Profile.pdf
A supplier guide to registering on the FCDO Services e-sourcing portal
Documents to be provided after the tender notice
Interested suppliers can access the tender pack, which contains the full details of the statement of requirement, proposed Terms and conditions and evaluation methodology for this opportunity though the FCDO Services e-sourcing tool Jaggaer
https://fco.bravosolution.co.uk/web/login.html
Access to the documents is free of charge. Registration may be required for suppliers without a current Jaggaer profile.
Suppliers can locate the documents under opportunity PQQ 1898
Contracting authority
FCDO Services
- Public Procurement Organisation Number: PXRT-4666-VHHJ
Hanslope Park
Milton Keynes
MK19 7BH
United Kingdom
Email: purchasingenquiries@fcdo.gov.uk
Website: https://www.fcdoservices.gov.uk/
Region: UKJ12 - Milton Keynes
Organisation type: Public authority - central government