Section one: Contracting authority
one.1) Name and addresses
Futura Learning Partnership
Chandag Road
Keynsham, Bristol
BS31 1PH
Contact
Nigel Armstrong
Telephone
+44 7900784030
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Internet address(es)
Main address
https://www.futuralearning.co.uk/
Buyer's address
https://www.futuralearning.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/56EH2T2C25
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Futura Learning Partnership Building Cleaning Services
two.1.2) Main CPV code
- 90911200 - Building-cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Futura Learning Partnership are requesting tenders from recognised service provider to manage their cleaning services to the indicated contract. Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts.
Lot 1 - All sites in the contract,
Lot 2 - Clevedon Area,
Lot 3 - Bristol, Keynsham and Bath Area and
Lot 4 - Bridgwater Area.
Providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE process for the current staff.
two.1.5) Estimated total value
Value excluding VAT: £3,300,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The preferred route for this services is to award based on one complete Lot to one provider for all of the sites detailed. Contractors are to bid based on Lot 1 with considered options for Lots 2,3,4 indicated, all management costs for one complete lot, or individual, Lots are to be detailed at the point of tender returns.
two.2) Description
two.2.1) Title
Futura Learning Trust - Lot 1 All sites in the tender requirement
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Main site or place of performance
Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
Futura Learning Partnership are requesting tenders from recognised service provider to manage their cleaning services to the indicated contract. Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts.
Lot 1 - All sites in the contract
This specific information is detailed within the SQ documentation, available online, and details all the site names and areas applicable to this.
two.2.5) Award criteria
Quality criterion - Name: Contract Management and Staffing Resources / Weighting: 35
Quality criterion - Name: Contractor/client reporting / Weighting: 10
Quality criterion - Name: Service Expectations and Delivery / Weighting: 25
Cost criterion - Name: Three Year Contract Value / Weighting: 35
two.2.6) Estimated value
Value excluding VAT: £3,300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2027
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:
The criteria and selection of candidates for the ITT stage is detailed within the scoring section of the Selection Questionnaire documentation.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts.
•Lot 1 - All sites in the contract, to be awarded to one supplier, this is the preferred option for the contract base due to contract management and ease of internal Trust management by a single supplier. Added to this the proviso would require the contractor to include a cost base for its own Area Manager, vehicle and on costs to support this role dedicated to the group.
•Lot 2 – Clevedon Area only
•Lot 3 – Bristol, Keynsham and Bath Area. The cost supplied for this will require an element of dedicated area management to support the contract area.
•Lot 4 – Bridgwater Area only.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/56EH2T2C25
two.2) Description
two.2.1) Title
Futura Learning Partnership Lot 2 Clevedon Area
Lot No
2
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Main site or place of performance
Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
Futura Learning Partnership are requesting tenders from recognised service provider to manage their cleaning services to the indicated contract. Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts.
Lot 2 - Clevedon Area
This specific information is detailed within the SQ documentation, available online, and details all the site names and areas applicable to this.
two.2.5) Award criteria
Quality criterion - Name: Contract Management Staffing Resources / Weighting: 35
Quality criterion - Name: Contractor/Client Reporting / Weighting: 10
Quality criterion - Name: Service Expectations and Delivery / Weighting: 25
Cost criterion - Name: Three Year Contract Value / Weighting: 35
two.2.6) Estimated value
Value excluding VAT: £720,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2027
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:
The criteria and selection of candidates for the ITT stage is detailed within the scoring section of the Selection Questionnaire documentation.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts.
•Lot 1 - All sites in the contract, to be awarded to one supplier, this is the preferred option for the contract base due to contract management and ease of internal Trust management by a single supplier. Added to this the proviso would require the contractor to include a cost base for its own Area Manager, vehicle and on costs to support this role dedicated to the group.
•Lot 2 – Clevedon Area only
•Lot 3 – Bristol, Keynsham and Bath Area. The cost supplied for this will require an element of dedicated area management to support the contract area.
•Lot 4 – Bridgwater Area only.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Futura Learning Partnership - Bristol, Keynsham and Bath Area
Lot No
3
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Main site or place of performance
Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
Futura Learning Partnership are requesting tenders from recognised service provider to manage their cleaning services to the indicated contract. Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts.
Lot 3 - Bristol, Keynsham and Bath Area
This specific information is detailed within the SQ documentation, available online, and details all the site names and areas applicable to this.
two.2.5) Award criteria
Quality criterion - Name: Contract Management Staffing Resources / Weighting: 35
Quality criterion - Name: Contractor Client Reporting / Weighting: 10
Quality criterion - Name: Service Expectations and Delivery / Weighting: 25
Cost criterion - Name: Three Year Contract Value / Weighting: 35
two.2.6) Estimated value
Value excluding VAT: £1,860,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2027
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:
The criteria and selection of candidates for the ITT stage is detailed within the scoring section of the Selection Questionnaire documentation.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts.
•Lot 1 - All sites in the contract, to be awarded to one supplier, this is the preferred option for the contract base due to contract management and ease of internal Trust management by a single supplier. Added to this the proviso would require the contractor to include a cost base for its own Area Manager, vehicle and on costs to support this role dedicated to the group.
•Lot 2 – Clevedon Area only
•Lot 3 – Bristol, Keynsham and Bath Area. The cost supplied for this will require an element of dedicated area management to support the contract area.
•Lot 4 – Bridgwater Area only.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Futura Learning Partnership - Bridgwater Area
Lot No
4
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
Main site or place of performance
Somerset
two.2.4) Description of the procurement
Futura Learning Partnership are requesting tenders from recognised service provider to manage their cleaning services to the indicated contract. Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts.
Lot 4 - Bridgwater Area
This specific information is detailed within the SQ documentation, available online, and details all the site names and areas applicable to this.
two.2.5) Award criteria
Quality criterion - Name: Contract Management Staffing Resources / Weighting: 35
Quality criterion - Name: Contractor/Client Reporting / Weighting: 10
Quality criterion - Name: Service Expectations and Delivery / Weighting: 25
Cost criterion - Name: Three Year Contract Total / Weighting: 35
two.2.6) Estimated value
Value excluding VAT: £720,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2027
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:
The criteria and selection of candidates for the ITT stage is detailed within the scoring section of the Selection Questionnaire documentation.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts.
•Lot 1 - All sites in the contract, to be awarded to one supplier, this is the preferred option for the contract base due to contract management and ease of internal Trust management by a single supplier. Added to this the proviso would require the contractor to include a cost base for its own Area Manager, vehicle and on costs to support this role dedicated to the group.
•Lot 2 – Clevedon Area only
•Lot 3 – Bristol, Keynsham and Bath Area. The cost supplied for this will require an element of dedicated area management to support the contract area.
•Lot 4 – Bridgwater Area only.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
In the first instance, candidates should register with www.delta-esourcing.com (https://www.delta-esourcing.com) and express an interest in the contract. Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, non-payments relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Candidates will need to provide as part of the selection questionnaire process details of turnover, profit and capital and reserves for previous 3 years. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process
Minimum level(s) of standards possibly required
A statement of a minimum turnover level is detailed within the standard questionnaire documentation.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Candidates will need to provide as part of the process evidence of current business, quality standards, accreditation and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards possibly required
Financial risk grid status will be evaluated on a pass/fail basis, this is to be completed in all cases and returned, please see the explanation within the document for further information.
Levels of insurance cover will be evaluated on a pass/fail basis. The suppliers must hold as a minimum or be willing to obtain the following levels of insurance cover:
— public liability insurance GBP 5 000 000.00,
— employers liability insurance GBP 5 000 000.00.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 January 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
16 February 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Yes — 30 months from contract start date, depending on whether extension periods are taken up
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Keynsham%2C-Bristol:-Building-cleaning-services./56EH2T2C25" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Keynsham%2C-Bristol:-Building-cleaning-services./56EH2T2C25
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/56EH2T2C25" target="_blank">https://www.delta-esourcing.com/respond/56EH2T2C25
GO Reference: GO-20231219-PRO-24805930
six.4) Procedures for review
six.4.1) Review body
Futura Learning Partnership
Chandag Road
Keynsham, Bristol
BS31 1PH
Telephone
+44 7900784030
Country
United Kingdom
Internet address
https://www.futuralearning.co.uk/
six.4.2) Body responsible for mediation procedures
Futura Learning Partnership
Chandag Road
Keynsham, Bristol
BS31 1PH
Telephone
+44 7900784030
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Futura Learning Partnership
Chandag Road, EX27FL
Keynsham, Bristol
BS31 1PH
Telephone
+44 7900784030
Country
United Kingdom