Scope
Reference
100167
Description
Hull City Council (The Authority) is seeking tenders from organisations to provide: Service and Maintenance of Communal Building Plant. The tender is an open tender of a one stage process. The contract is anticipated to commence 24th November 2025 ending by 23rd November 2027, with an option to extend for a period or periods of up to a maximum of 24 months. The Authority has estimated the value of the services to be approximately £240,000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed (including the Procurement Selection Questionnaire, ITT2 and Pricing Schedule). Incomplete bids will be eliminated from further process.
Total value (estimated)
- £960,000 excluding VAT
- £1,152,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 24 November 2025 to 24 October 2027
- Possible extension to 24 October 2029
- 3 years, 11 months, 1 day
Description of possible extension:
There will be an option to extend for a period of 2 x 12-month period, totalling 4 years (2 + 1 + 1). Any such extension will be at the discretion of the Authority and subject to satisfactory performance.
Main procurement category
Services
CPV classifications
- 45259000 - Repair and maintenance of plant
- 39715000 - Water heaters and heating for buildings; plumbing equipment
- 39717000 - Fans and air-conditioning appliances
- 50222100 - Repair and maintenance services of dampers
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 50511000 - Repair and maintenance services of pumps
- 50700000 - Repair and maintenance services of building installations
- 79993000 - Building and facilities management services
Contract locations
- UKE11 - Kingston upon Hull, City of
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
29 July 2025, 11:55pm
Tender submission deadline
5 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 November 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality including Social Value | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Hull City Council
- Public Procurement Organisation Number: PRNP-1874-YZZR
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
United Kingdom
Contact name: Jenya Sattarova
Telephone: +14 82613584
Email: jenya.sattarova@hullcc.gov.uk
Website: https://www.hull.gov.uk/
Region: UKE11 - Kingston upon Hull, City of
Organisation type: Public authority - sub-central government