Section one: Contracting authority/entity
one.1) Name and addresses
DERBY CITY COUNCIL
Corporation Street
Derby
DE12FS
Contact
Sam Black
Country
United Kingdom
Region code
UKF11 - Derby
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD2091 - Managed Services for Temporary Agency Resources
Reference number
TD2091
two.1.2) Main CPV code
- 79620000 - Supply services of personnel including temporary staff
two.1.3) Type of contract
Services
two.1.4) Short description
Ordering temporary agency workers through a web-based application and, when required, by telephone, with the web-based application used to manage the transactional processes associated with acquiring temporary and interim staff, inclusive of ordering, time-sheeting, and invoicing to create a fully auditable, reportable trail.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,200,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
VEAT Notice for the contract extension of the Authority contract for Managed Services for Temporary Agency Resources with Matrix SCM Ltd.
Derby City Council requires the full range of services which includes:
• Extra reporting - quarterly reports to include list of workers not meeting minimum pre-employment checks and details of their current assignment, if working at the Council.
• Pre-employment checks to include full referencing for two (2) years; five (5) years for Warner assignments (see 1.8 for further details).
• In addition to the checks as outlined at clauses 2.4.40 to 2.4.53 (vetting and compliance) in the overarching framework specification, Derby City Council requires a full Pre-Employment Health Declaration to be completed for all candidates. A copy of this declaration will be provided to the Managed Service Provider during the contract initiation phase.
• Retrospective employment checks to ensure compliance with legislation is maintained and council checking processes are undertaken and completed.
• Process to ensure timely housekeeping of current users of the system, to ensure leavers who had access to the system are removed.
• Identifying the way forward for the Authority to reduce agency spend in the following years
• Identifying the best approach for the council regarding the requirements of the Agency Workers Directive
two.2.11) Information about options
Options: No
two.2.14) Additional information
This will be for 12 months following the mandatory standstill period.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
There would a be significant cost and inconvenience to the Authority and economic operators associated with tendering and added to this the council does not have the capacity to off board and onboard suppliers and the costs of change would out way the costs of continuing to use the existing supplier. All current terms and conditions of the contract would remain unchanged meaning a seamless continuation of service to the Council.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
TD2091
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
19 December 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Matrix SCM Ltd
2nd Floor Partis House, Knowlhill
Milton Keynes
MK5 8HJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
02227962
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £5,200,000
Total value of the contract/lot/concession: £5,200,000
Section six. Complementary information
six.3) Additional information
Award of a contract without prior publication of a call for competition as the procurement falls outside the scope of application of the directive. The Council will observe a 10-day standstill period and subject to the internal approval process.
six.4) Procedures for review
six.4.1) Review body
Derby City Council
The Council House, Corporation Street, Derby
Derby
DE1 2FS
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Award of a contract without prior publication of a call for competition as the procurement falls outside the scope of application of the directive. The Council will observe a 10-day standstill period and subject to the internal approval process.