- Scope of the procurement
- Lot 1: Telecommunications Contract Reviews (Landlines & Mobiles)
- Lot 10: Multidisciplinary Service Provision, Income Generation & Consultancy
- Lot 2: Energy Contract Reviews (Electricity, Gas, Renewable Energy & Fuels)
- Lot 3: Water Contract Reviews
- Lot 4: Water Management Service
- Lot 5: Business Rates Review and Revaluation
- Lot 6: Value Added Tax (VAT) Reviews and Services
- Lot 7: Accounts Payable Audit & Recovery
- Lot 8: Private & Overseas Patients: Income Generation and Recovery
- Lot 9: General Contract Compliance
Section one: Contracting authority
one.1) Name and addresses
East Of England NHS Collaborative Hub c/o West Suffolk NHS Foundation Trust
Victoria House, Camlife, Cambridge Road
Fulbourn
CB21 5XA
Contact
EoECPH Corporate Services
corporate.services@eoecph.nhs.uk
Country
United Kingdom
Region code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Analysis and Recovery Services
two.1.2) Main CPV code
- 79200000 - Accounting, auditing and fiscal services
two.1.3) Type of contract
Services
two.1.4) Short description
East of England NHS Collaborative Procurement Hub is seeking to award a framework for Analysis and Recovery Services.
two.1.5) Estimated total value
Value excluding VAT: £60,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1: Telecommunications Contract Reviews (Landlines & Mobiles)
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 79200000 - Accounting, auditing and fiscal services
- 79200000 - Accounting, auditing and fiscal services
- 79210000 - Accounting and auditing services
- 79212000 - Auditing services
- 79212100 - Financial auditing services
- 79212200 - Internal audit services
- 79212500 - Accounting review services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Providers will need to be able to carry out analysis of: Public Switch Telephone Network (PSTN) Lines, Call plans, Multi-protocol Label Switching (MPLS)/Ethernet, Leased Line Services, Maintenance Charges and Mobile/Voice data.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term is until 31/03/2028 with an optional extension of 1 x 12-months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 10: Multidisciplinary Service Provision, Income Generation & Consultancy
Lot No
Lot 10
two.2.2) Additional CPV code(s)
- 79200000 - Accounting, auditing and fiscal services
- 79200000 - Accounting, auditing and fiscal services
- 79210000 - Accounting and auditing services
- 79212000 - Auditing services
- 79212100 - Financial auditing services
- 79212200 - Internal audit services
- 79212500 - Accounting review services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 10 is a locked Lot. Inclusion to this Lot will only be available to those Providers who are awarded to one two or more Lots on the framework in Lots 1-9.
Multidisciplinary Service Provision, Income Generation & Consultancy has multiple purposes:
1) To bundle services from multiple Lots a SupplierProvider has been awarded to.
2) To allow for contingency fee services based on future possible savings.
3) Providers may wish to submit offers for more ‘niche’ and or innovative spend reduction and recovery solutions (including any innovative financing arrangements, that underpin the funding of the solution) that can be offered to Contracting Authorities.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term is until 31/03/2028 with an optional extension of 1 x 12-months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2: Energy Contract Reviews (Electricity, Gas, Renewable Energy & Fuels)
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 79200000 - Accounting, auditing and fiscal services
- 79200000 - Accounting, auditing and fiscal services
- 79210000 - Accounting and auditing services
- 79212000 - Auditing services
- 79212100 - Financial auditing services
- 79212200 - Internal audit services
- 79212500 - Accounting review services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Providers will need to be able to carry out analysis of:
- Invoices
- Tariffs
- Distribution Charges
- Transmission Charges
- Metering Charges
- VAT rates
- Climate Levy Changes
- Environmental Costs,
- Capacity Charges
- Data Collection Charges
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term is until 31/03/2028 with an optional extension of 1 x 12-months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3: Water Contract Reviews
Lot No
Lot 3
two.2.2) Additional CPV code(s)
- 79200000 - Accounting, auditing and fiscal services
- 79200000 - Accounting, auditing and fiscal services
- 79210000 - Accounting and auditing services
- 79212000 - Auditing services
- 79212100 - Financial auditing services
- 79212200 - Internal audit services
- 79212500 - Accounting review services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Providers will need to be able to carry out analysis of:
- Invoices
- Tariffs
- Distribution Charges
- Transmission Charges
- Metering Charges
- VAT rates
- Climate Levy Changes
- Environmental Costs,
- Capacity Charges
- Data Collection Charges
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term is until 31/03/2028 with an optional extension of 1 x 12-months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4: Water Management Service
Lot No
Lot 4
two.2.2) Additional CPV code(s)
- 79200000 - Accounting, auditing and fiscal services
- 79200000 - Accounting, auditing and fiscal services
- 79210000 - Accounting and auditing services
- 79212000 - Auditing services
- 79212100 - Financial auditing services
- 79212200 - Internal audit services
- 79212500 - Accounting review services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Providers will need to be able to carry out a full review of a Contracting Authorities current and historic water services with an in-depth review of site water consumption and costs and propose management tools.
Services can include but are not limited to:
- Tariff optimisation
- Review of water supply and disposal models
- Provision of water supply
- Detection of defects and faults withing the system to reduce system failures
- Detection of optimisation opportunities
- Consumption reduction models, i.e., installation of monitors to record, detect and report on daily water flow
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term is until 31/03/2028 with an optional extension of 1 x 12-months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5: Business Rates Review and Revaluation
Lot No
Lot 5
two.2.2) Additional CPV code(s)
- 79200000 - Accounting, auditing and fiscal services
- 79200000 - Accounting, auditing and fiscal services
- 79210000 - Accounting and auditing services
- 79212000 - Auditing services
- 79212100 - Financial auditing services
- 79212200 - Internal audit services
- 79212500 - Accounting review services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Providers will need to be able to carry out analysis of: Property Lease charges, Rental charges, VAT charges as applicable, Insurance Payments & Exemptions, Business Rates and Rates Relief. In the case of Business Rates, reviews are to be undertaken for both the current rateable values and future revaluations The current rateable values are based on the 1 April 2021 valuation, coming into effect 1 April 2023. Future revaluations will take place on a 3-year valuation cycle with the next Valuation List due to start on 1 April 2026.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term is until 31/03/2028 with an optional extension of 1 x 12-months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6: Value Added Tax (VAT) Reviews and Services
Lot No
Lot 6
two.2.2) Additional CPV code(s)
- 79200000 - Accounting, auditing and fiscal services
- 79200000 - Accounting, auditing and fiscal services
- 79210000 - Accounting and auditing services
- 79212000 - Auditing services
- 79212100 - Financial auditing services
- 79212200 - Internal audit services
- 79212500 - Accounting review services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Providers will need to be able to carry out in depth reviews of: Input and Output VAT, VAT Rates and Exemption Calculations. Services can include:
- Annual review assurance
- Automation of VAT accounting
- Digital reporting requirements
- General VAT advice
- Helpline services
- HMRC Business Method Approval
- Managing and mitigating VAT risks
- Negotiating with the fiscal authorities through any enquiry or investigation
- Pro-active VAT and savings advice
- Review meetings frequency
- Secondary VAT re-reviews
- Support on business strategy
- Technical VAT support
- VAT Compliance & Savings
- VAT Health Check
- VAT Planning and Consultancy
- VAT Review
- VAT Training workshops
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term is until 31/03/2028 with an optional extension of 1 x 12-months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7: Accounts Payable Audit & Recovery
Lot No
Lot 7
two.2.2) Additional CPV code(s)
- 79200000 - Accounting, auditing and fiscal services
- 79200000 - Accounting, auditing and fiscal services
- 79210000 - Accounting and auditing services
- 79212000 - Auditing services
- 79212100 - Financial auditing services
- 79212200 - Internal audit services
- 79212500 - Accounting review services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Providers will perform a full review on historic and current data, to include, but not limited to:
- All Accounts Payable activity
- Accounts Payable Contracts
- Purchase Orders
- Identify duplicate payments,
- Over or underpayments,
- Identify discrepancies between contract pricing/rates and invoiced pricing/rates.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term is until 31/03/2028 with an optional extension of 1 x 12-months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8: Private & Overseas Patients: Income Generation and Recovery
Lot No
Lot 8
two.2.2) Additional CPV code(s)
- 79200000 - Accounting, auditing and fiscal services
- 79200000 - Accounting, auditing and fiscal services
- 79210000 - Accounting and auditing services
- 79212000 - Auditing services
- 79212100 - Financial auditing services
- 79212200 - Internal audit services
- 79212500 - Accounting review services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot requires Providers to carry-out reviews with a Contracting Authority to identify opportunities as well as missed or non-payment of private and overseas patient invoicing, including but not limited to:
- Offering guidance on coding and consumable charging, including forgotten or missed chargeable items, as well as undervalued and underpriced goods and services.
- Performing a full review and data validation process on historic and current Private & Overseas data to identify any retrospective charging relating to treatment or procedures carried out by a Contracting Authority.
- Supporting trust staff by identifying possible gaps in data/coding, charging knowledge and practice, to support future invoicing for these services.
- Liaising with insurance companies and other organisations to ensure maximisation of recoveries or missed revenue through historical charging schedules and value reviews.
- Identification of chargeable patients and cost recovery activities.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term is until 31/03/2028 with an optional extension of 1 x 12-months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 9: General Contract Compliance
Lot No
Lot 9
two.2.2) Additional CPV code(s)
- 79200000 - Accounting, auditing and fiscal services
- 79212500 - Accounting review services
- 79200000 - Accounting, auditing and fiscal services
- 79210000 - Accounting and auditing services
- 79212000 - Auditing services
- 79212100 - Financial auditing services
- 79212200 - Internal audit services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot requires Providers to carry out assignment reviews on a Contracting Authority’s contracts, data, or other related information, focusing on price and contractual terms. The scope is any area of procurement, expense or income that is not covered by lots 1-8. Examples include but are not limited to: In-Contract Cost Recovery , Payroll, Workforce, Software Licences, ABI/Levy Payment Schemes, Pharmacy, Food purchase, Purchasing Cards, Bank Charges, Car Park Revenue, Advertising, Difficult Debt Collection, Concessions and Payment Schemes or Equivalent.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term is until 31/03/2028 with an optional extension of 1 x 12-months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 December 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 March 2028
four.2.7) Conditions for opening of tenders
Date
18 November 2024
Local time
4:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The main purpose of this framework is for the provision of retrospective analytical reviews and analysis of core spend and transactions, which can result in the discovery and recovery of overpayments which are presented to suppliers.
These services will provide the following types of services: audits, reviews, staff upskilling, advice, guidance, private and overseas patients’ revenue, income generation, recovery and consultancy through the provision of ongoing services or other support linked to these services and the Lot descriptors.
Core lot titles for the Framework include:
Lot 1 Telecommunications Contract Reviews (Landlines & Mobiles)
Lot 2 Energy Contract Reviews (Electricity, Gas, Renewable Energy & Fuels)
Lot 3 Water Contract Reviews
Lot 4 Water Management Service
Lot 5 Business Rates Review and Revaluation
Lot 6 Value Added Tax (VAT) Reviews
Lot 7 Accounts Payable Transaction Reviews
Lot 8 Private & Overseas Patients: Income Generation and Recovery
Lot 9 General Contract Compliance
Lot 10 Multidisciplinary Service Provision, Income Generation & Consultancy
The Contracting Authority intends to use Atamis as the e-Procurement Portal in this procurement exercise. Project reference - C318894.
https://atamis-1928.1ightning.force.com/
Deadline for submission of bids is 18th December 2024 at 12pm.
six.4) Procedures for review
six.4.1) Review body
NHS Resolution
8th Floor, 10 South Colonnade, Canary Wharf
London
E14 4PU
Country
United Kingdom