Section one: Contracting entity
one.1) Name and addresses
Trenitalia c2c Limited
7th Floor, Centennium House, 100 Lower Thames Street,
London
EC3R 6DL
Contact
Luke Wood
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
07897267
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://c2c-rail.ukp.app.jaggaer.com/go/1252784001933F8DD57F
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://c2c-rail.ukp.app.jaggaer.com/go/1252784001933F8DD57F
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR Information System 2025
Reference number
c2c 050
two.1.2) Main CPV code
- 79631000 - Personnel and payroll services
two.1.3) Type of contract
Services
two.1.4) Short description
HR Information Services.
two.1.5) Estimated total value
Value excluding VAT: £840,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48800000 - Information systems and servers
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
London and Essex
two.2.4) Description of the procurement
c2c requires one supplier to fulfil its HRIS requirements. Further information can be found within the tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £840,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2025
End date
30 November 2028
This contract is subject to renewal
Yes
Description of renewals
2 x 24 month extensions available (3+2+2)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 x 24 month extensions available (3+2+2)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
N/A
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Set out within tender documentation.
three.1.6) Deposits and guarantees required
N/A
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Set out within tender documentation.
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Set out within tender documentation.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Set out within tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-032858
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 January 2025
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
24 January 2025
Local time
5:00pm
Information about authorised persons and opening procedure
Tender returns will remain locked until the deadline date on the e-tendering portal Jaggaer. Tender returns will be unlocked by a member of c2c's procurement team.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Contract award notice to be published at the end of the procurement.
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This procurement process is being advertised and run by C2C on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Essex Thameside. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of C2C, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
six.4) Procedures for review
six.4.1) Review body
Trenitalia (c2c) Ltd
London
Country
United Kingdom